Latest Jobs at WaterAid

Job purpose

• The post holder will provide support to Procurement and Logistics processes in the Country Programme.

Accountabilities 

Procurement Support:

• With guidance from the Procurement and Admin Officer, ensure efficient procurement of goods and services in a manner that demonstrates highest standards of accountability, value for money and in line with procurement best practices, WaterAid and grant donor funding regulations.
• Build and maintain effective collaboration with the Finance and IT team to ensure timely processing of payments to vendors and service providers.
• Support the Procurement and Admin Officer to evaluate performance of vendors, consultant and service providers; Conduct staff satisfaction survey of hotels, car hire, travel agents and other service providers on an annual basis and make recommendations to the Head of People and Organisational Development accordingly.
• Support the Procurement and Admin Officer in other duties as required.

Logistics Support:

• Work in close collaboration with the Security and Logistics Manager in selecting fit for purpose venues for meetings, trainings, away days , workshops and other CP events;
• Support all aspects of the organization of meeting events including supporting with budget development by providing current prices for goods and services.
• Support the Security and Logistics Manager in obtaining supporting documents from staff and vendors.
• Raise payments relating to logistics.
• Follow up with finance to ensure all payments raised are successfully processed.
• Support the Security and Logistics Manager in other duties as required.

Essential criteria:

• Completion of a 4- year undergraduate degree course in Administration or Business or any related Social Sciences field
• Excellent verbal and written communication skills.
• Proficiency in the use of the Microsoft suite of computer applications: MS Word; MS Excel, internet, and email.
• Demonstrate the right personal attitude and responsible work ethic
• Sufficient attention to detail is required to do work of a clerical nature.
• Ability to manage sensitive information of a confidential nature.
• Strong time management skills, and ability to prioritise multiple, competing tasks, sometimes under pressure.
• Excellent customer centric approach, ability to provide consistently high quality service to a diverse range of customers-internal and external.
• A background in accounting or demonstration of strong numeracy skills will be an advantage.
• Experience in Procurement and Logistics in an INGO is an advantage
• Commitment to WaterAid’s values and a working style that reflects these

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Job Purpose

• The post holder will be expected to perform a wide range of duties using independent judgment and initiative to determine approaches or actions to take in non-routine situations. In broad terms, the role holder will provide administrative and operational support to the Head of Strategic Partnerships & Grants Management especially in relation to setting up/organizing meetings, participating in bid development and fundraising initiatives, report drafting of key activities undertaken by the Grants and Strategic Partnership Department, mapping and analysis of fundraising opportunities and general operational/administrative processes for fundraising and grants management.
• S/he will be required to imbibe WaterAid core values and adhere to guidelines, standards and policies of the organization.
• Most importantly S/he will be able to demonstrate sufficient professional and personal maturity to be entrusted with what in many cases will be sensitive information.

Accountabilities 

A key responsibility of the intern will be to provide support to the Head of Strategic Partnerships & Grants Management at large, in a number of capacities and activities. These will include:

• Support in drafting concept notes and proposals.
• Set-up and organize donor and partners’ meetings and take notes.
• Regularly track and update reporting timelines of all restricted grants in responsible team members’ calendars.
• Map and analyse fundraising opportunities.
• Compile progress summary reports on restricted grants to be presented at partners/donor engagement meetings.
• Prepare Tracking reporting timelines for secured restricted grants.
• Support grant compliance monitoring and other field related activities undertaken by the Grants Management and Strategic Partnership team.
• Other responsibilities as directed by the Head of Strategic Partnerships & Grants Management

Essential Criteria

• Completion of a 4-year undergraduate degree course in social sciences, or business-related field. 
• Completion of National Youth Service Corp (NYSC) programme no more than 5 years before date of application
• Master's Degree is an added advantage 
• Previous experience preparing technical reports and drafting business proposals

Skills / Abilities:

• Strong analytical writing skills
• Curiosity and willingness to learn
• Good communication skills
• Strong organizational and time management skills
• Commitment to seeing assignments through to completion
• Ability to work under pressure
• Strong conceptual and critical thinking skills
• Interest in the development/non-profit sector
• Business development skills
• Ability to adapt to rapidly changing work demands and situations
• Commitment to collaborate with team members and partners
• Computer proficiency especially in Microsoft Office Suite applications