Job Opportunities at Medecins Sans Frontieres

Main Purpose

• Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

Main Duties and Responsibilities

• Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards.
• Ensuring the check and follow-up of facilities under the line manager's supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor's instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices.
• Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards.
• Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person's task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities.
• Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks.
• Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment.

MSF Section / Context Specific Accountabilities

• This position based in Abuja is in charge of the well running of our facilities (Office, Warehouse and Guest house) and fleet.
• First line of all logistics request in Abuja, the log supervisor position is supporting following colleagues :
  • Head of driver (who is supervising the drivers) and driver mechanic
  • Head od watchmen (who is supervising the watchmen)
  • Radio operators
  • Maintenance agent.

Minimum Required Skills and Qualifications

Education:

• Essential: Secondary Education and Formal Technical Training
• Desirable: University Education and Formal Technical Training in Construction, Electricity, Mechanics

Experience:

• At least one (1) year in MSF or 2 years in a similar post out of MSF

Languages:

• English Language essential.

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Main Duties and Responsibilities

• Carrying out tasks directly related to the Watsan activities such as construction and maintenance of infrastructures in the project according to MSF protocols and standards concerning the operation of water supply, waste management and excreta disposal, hygiene and infection control.
• Ensuring the cleaning and maintenance of the Watsan structures and when applicable, of the medical facilities;
• Identifying, recruiting, training and supervising daily labourers or watsan agents for Watsan activities
• Informing the Watsan Supervisor of any difficulties, anomalies and problems that may affect the normal functioning of activities and tasks in his/her area of responsibility;
• Assisting the Watsan Supervisor in Watsan data collection and reporting, as well as maintaining updated files and records of assigned project activities
• Being responsible for equipment, tools, and consumables, verifying that they are safely used and maintained. Reporting to the supervisor any need of renewal and the weekly/monthly consumption

MSF Section / Context Specific Accountabilities

• Supervision of day to day activities of Hygienists, Orderliness and watsan agents in the virology unit and holding areas and make sure that they are fully trained on Prevention, Flows, Protocols, Tasks and responsibilities, cleaning and disinfection.
• Insuring the availability of chlorine solutions 0.5% and 0.05% in the virology unit and holding and make sure that it changed every day as per protocol.
• Supervision and close monitoring of Laundry activities and make sure that all the reusable (scrubs, boots, goggles, gloves, aprons etc.) washed and disinfected as per protocol and are enough for each shift in the virology unit and holding areas.
• Follow up closely the water supply and sanitation activities, make sure the enough water, and back up available in the virology unit and holding areas.
• Track the consumption of chlorine with report weekly and insure enough stock in the virology unit/Holding areas as well as in the watsan store, take immediate action in case of any variations at any stage.
• Follow up proper waste management including segregation, collection, safe transportation and incineration with close monitoring of Fennobac staff.
• Follow up and Monitor the availability, daily consumption, weekly consumptions and monthly consumption of PPE in the virology unit and Holding area together with close coordination of pharmacist/store keeper and keep inform the supervisor at every stage.
• Keep himself up to date on admissions, discharge and medical situation in the virology unit by having close coordination with matron as well as other medical staff.
• Provide Support on proper setup of isolation in order to ensure that all the criteria are met in terms of access, flows, containment, barriers, patients space, visits and all other IPC needs and Essential requirements as per Protocols.
• Organize corps management together with mortuary team of FETHA II and I as per SOPs.
• Provide support in organizing and conducting trainings on Prevention, Flows, Protocols, Tasks and responsibilities, Environmental Health, and other IPC measures to MSF, FETHA and State health ministry staff.
• Provide Support and Trainings if needed on ‘Outreach activities’: Ambulance, Environmental Decontamination, Burials etc.
• Any other Task assigned by Supervisor.
• Provide inputs for monthly sitrep and Planning.
• Support community vector activities.

Minimum Required Skills and Qualifications

Education:

• Technical Certificate or Diploma in a proven background, desirable specialization in Water and Sanitation.

Experience:

• Previous experience in technical works, desirable two (2) years previous experience in similar jobs in the field of humanitarian aid with MSF or other NGOs.

Languages:

• Mission and local language (English, Igbo language) essential.

Knowledge:

• Essential computer literacy (word, excel, Internet/social media).
• Excellent understanding of MSF’s principles and values.

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Job Description

• Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols, and procedures, in order to ensure its efficiency and operating availability.
• Defining storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
• Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
• Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern.
• Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression.
• Ensuring efficient supply to other EEU managed/supported by MSF according to orders and stocks and using cold chain when needed. Monitoring and analysing orders of depending on EEU in order to avoid ruptures of stock or having expired drugs.
• Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
• Assisting in training of nursing staff regarding dispensing of drugs and their side effects

Minimum Requirements

• University Bachelor's Degree in Pharmacy in is required.
• Registration with Nigerian Pharmacists Council and License from Nigeria Ministry of Health.
• Essential At least one (1) year certified work experience.
• Experience at MSF or other NGO in related field.
• Essential computer literacy (word, excel and internet).
• Organized, flexible, able to work under pressure, Communication skills and good team spirit.