Ongoing Recruitment at Terre des hommes Foundation (Tdh)

General Job description:

• The Logistics Manager supports the Support Services\r\nCoordinator (SSC) with all the logistics components of the Delegation.
• S/he is responsible for the overall efficient,\r\neffective implementation of logistics Policies and procedures of the Tdh rules and regulations in compliance with donor and internal rules.
• S/He works in complete line with the project strategy\r\ndefined for the intervention and his/her. responsibilities embrace:

Procurement/Supply management

• Stock management
• Fleet management
• Equipment/Assets management
• Premises management
• HR management (Logistics team)
• Security/safety responsibility
• Representation

Main responsibilities:

• Procurement/Supply management
• Ensure best practices and adherence to Tdh logistics policies.
• Ensure the regular collection of all procurement/supply accurate data.
• Handle framework and service contracts according to the established rules.
• Liaise with the programme team to develop a Procurement Plan for every new grant.
• Emphasize quality and best value for money on all purchases.

Stock management

• Ensure warehouse organizational policies are respected.
• Follow-up to ensure warehouse records are updated on time.
• Make sure donations of stocks must follow donor guidance.
• Ensure the safety of stocks is highly considered in the warehouse.
• Carryout stock inventories quarterly.
• Ensure the update and communication of the monthly stock inventory.
• Supervise stock movement follow-up.

Fleet management

• Ensure proper adaptation of best practices in fleet management.
• Undernote supervision of the SSC, handle transportation contract negotiation and follow up with suppliers.
• Ensuring proper follow-up of movement and fuel is in place (logbook, monthly fuel follow-up,etc.) and share the analysis with the SSC every month.

Equipment/Assets management

• Ensure with the logistics team a proper setup and maintenance of the equipment.
• Ensure the monitoring tools, including the follow-up and update of the equipment and accessories list are set up
• Guarantee the identification, registration, and labelling of all the equipment is properly and regularly done by the logistics team.
• Ensure a physical inventory is done regularly and do spot-checks.

Premises management

• Handlen rental and services contracts for all premises.
• Ensure adequate and required equipment/furniture (with maintenance system) are in place and functioning
• Ensure with his/her team the follow-up and supply of office supplies.

HR management

• Ensure qualitative management of the logistics team (recruitment, appraisal, training, disciplinary measures, …) 

Reporting

• Provident he SSC with monthly reports and forecasts (PSR follow-up, stock inventory, equipment follow-up, fleet follow-up, etc.)

Security/Safety Responsibility

• Support the National Security Focal Point in all security-related matters.
• Adhere strictly to Tdh security rules.
• Ensure that safety equipment is present, up-to-date, and in compliance in the different offices, guest houses, and project locations
• Participate in updating the country security plan and security/safety guidelines.

Representation

• Attend any relevant meetings in his field of expertise (UNHAS, Log Cluster, workgroup's, partners, etc.)

Other

• Provide team members with the necessary logistics support for the successful implementation of the projects (drafting, implementation, and monitoring phases)

Competencies and skills:

• University degree in the logistics or related field
• Minimumn3 years experience as a Logistics Manager or similar position
• Previous experience with (I)NGO
• Strong knowledge in the following fields: Procurement and Supply Chain Management,fleet and Transport Management, Warehouse/Stock management, Equipment management, Premises management
• Advanced nit knowledge (hardware and software)
• Proven experience in team management and budget management
• Highness of integrity, rigor, and flexibility
• Strong organisational, time management, and negotiation skills
• Excellent oral communication, writing, and reporting skills in English.
• Ability to work under pressure and in a volatile environment.
• The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project's needs.

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Responsibilities & Tasks:

Policies & Procedures:

• Disseminate and promote awareness of the Global Code of Conduct values, standards, and\r\ncommitments to Tdh staff and partners.
• Support nall response functions to ensure alignment with Global Code of Conduct standards and mandatory processes (reporting requirements, safe recruitment,partner assessment, etc.).
• Support the updating of tools and reinforcement of good practices.

Communications & Training:

• Develop and deliver specific Global Code of Conduct derived ethical policies, during project kick-off.
• Act as the Safeguarding focal point, prepare a Safeguarding presentation and ensure beneficiaries and communities receive awareness sessions on reporting.
• Translate key policies, procedures, guidelines, and tools into local languages and child-friendly languages, contextualize them, integrate national legislation, and share them widely.
• Display visuals in all areas of intervention with key Global Code of Conduct messages and Reporting Posters.
• Organize Global Code of Conduct induction briefings for new staff and partners (onboarding) and ensure documentation/tracking. Elaborate on a debriefing process for outgoing staff.
• Facilitate the identification and training of dedicated Safeguarding focal points within project teams, volunteer teams, and partners.

Risk Management and Compliance Controls:

In coordination and collaboration with the HQ Global Ethics & Compliance Office:

• Review the integration of ethical standards in Tdh interventions and ensure adequate resources. Support integration requirements and identified priorities.
• Participate in the identification of risks and propose mitigation solutions.
• Perform spot checks for high-risk transactions and/or processes under different units. Identify recurrent internal control failures and provide awareness sessions to promote compliance.
• Lead the country risk register exercise.

Incident Management:

• Provide case management support under the supervision of the Head of Global Ethics and Compliance Office at HQ.
• Support in mapping legal obligations based on outcomes of investigations.

Reporting:

• Coordinate with CFRM to detect CAT-5 and CAT-6 complaints and handle them.
• Liaise with Safeguarding focal points of other NGOs, working groups, UN agencies, and inter-agency mechanisms.

Security

• Comply with Tdh Security Regulations

Qualifications& Skills:

Education:

• Bachelor's degree in law, Business Administration, Social Sciences, or a related field(Master\'s degree preferred).

Experience:

• Minimum of 5 years of experience in a compliance, legal, or ethics-related role within the INGO/NGO sector.
• Experience working with international donors and familiarity with donor regulations.

Skills:

• Strong understanding of Nigerian labour laws, anti-corruption regulations, and compliance frameworks.
• Proven ability to handle sensitive and confidential matters with discretion.
• Excellent problem-solving and decision-making skills.
• Strong communication and training skills, with the ability to articulate complex compliance concepts to diverse audiences.
• High ethical standards, with a commitment to promoting ethical behavior and accountability.
• Fluent in English, (speaking/reading/writing).
• Experience in conducting investigations is a plus
• Good knowledge of Microsoft Office Pack (Excel and Word and computer sciences).
• Knowledge of local laws and international humanitarian laws

Others

• Fully comply with Tdh Code of Conduct and ensure Child Safeguarding Policy, PSEA are always upheld.
• Ensure adherence to Tdh standards and quality requirements in all the project activities.
• Adhere to and ensure the team under her/his responsibility follows Tdh administrative and logistical regulations and procedures.
• Deliver any other tasks as assigned by his/her Supervisor.