Jobs at International Rescue Committee (IRC)

Job Overview/Summary

• Supply Chain Officer is a key position to the success and delivery of quality programs.
• IRC defines Supply Chain as those systems and functions necessary to implement programs effectively, inclusive of planning, procurement, property, and asset management as well as vehicle and fleet management.
• The Supply Chain Officer is responsible for supporting the Supply Chain function to ensure efficient procurement and delivery of supply chain functions in the field office.

Major Responsibilities

Under the direct supervision of the Field Coordinator with technical guidance from the Logistic Manager and the Senior Procurement Manager, the role holder will be responsible for the following:

Supply Chain Planning:

• The Supply Chain Officer is responsible for working closely with internal and external stakeholders to ensure effective supply chain planning and preparation to support program implementation. Supply chain planning includes:
• Develop procurement plans for active grants, in collaboration with sector leads and internal/external stakeholders to support program implementation.
• Provide support to Program staff on developing Item forecast
• Ensure program teams develop distribution plans for supplies and assets of closed grants in the warehouses.
• Develop movement plans to ensure efficient and effective use of allocated resources – vehicles
• Develop a preventive maintenance schedule and ensure all assets (vehicles and generators) are serviced as of when due.
• In coordination with the program team, develop and review warehouse and distribution plans.
• Ensure that assets are properly tracked and all related documents are updated and archived according to IRC Assets SOPs
• Implementing all IRC Supply Chain SOPs
• Develop sourcing strategies and relationships with suppliers.
• Monitor supply market and conduct market surveys & analysis.

Procurement:

• Responsible for implementing procurement plans & strategies and ensuring all program procurement needs are met on time in accordance with GSC and donors’ standards. This includes:
• Support in the development of procurement specifications
• Processing approved Purchase requests through the procurement software (Integra) and ensuring data accuracy.
• Request for quotations/proposals.
• Participate in tender meetings & evaluations.
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that are transparent and documented.
• Demonstrate value for money in procurement.
• Review procurement documents for accuracy before taking payment for approval.
• Perform Market Analyses by collecting, organizing, and analyzing market data and financial reports

Contract Management:

• Responsible for managing contracts and supplier performance to ensure that terms & conditions, and standard operating procedures are adhered to as provided by GSC. This includes:
• Preparing and executing contracts for recommended bidders
• Timely renewal of running contracts.
• Execute contracts against set performance indicators

Supplier Management:

• Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:
• Maintain suppliers’ files and documentation
• Documents supplier performance
• Maintain supplier performance scorecards.

Compliance and Ethics:

• Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:
• Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
• identifying and reporting procurement red flags,
• Implementing internal and external audit corrective action plans (CAPs)
• Identify, document and timely report any IRC procurement deviations following the mechanism in place for appropriate follow-up.
• Ensure all staff (international and national) are familiar with and comply fully with the IRC Way policies.
• Implement and sustain segregation of duties in procurement and other related functions.
• Review and provide feedback on assigned supply chain reports submitted by the country office.
• Develop and support the implementation of improvement plans.
• Promptly Inform the Field Coordinator of any areas of concern or potential or suspected supply chain policy violations.
• Implement discrete, time-bound Supply Chain initiatives which improve performance or compliance (i.e. implementing a post-audit corrective action plan);

Staff Management and Development:

• Support recruitment of Supply Chain staff (written tests and interviews) through the effective utilization of the IRC supply chain competency matrix.
• Ensure each team member’s objectives are set following the organizational unit visions as well as operations context(s);
• Provide face-to-face and remote orientation to newly hired supply chain staff
• Assess supply chain staff competency and training gaps and develop appropriate intervention programmes
• Technical Management & Systems:
• Participate in the development and implementation of ERP, Integra and other Supply Chain systems and, when necessary, SC Standard Operating Procedures.

Qualifications

• Bachelor’s Degree required (Business Management, Business Studies, Administrative Studies, and similar management courses)
• Advanced professional certification in supply chain management and/or emergency response management added advantage.

Work Experience:

• At least 3 years of experience in handling humanitarian supply chains.
• Strong ERP rollout and management skills.
• Demonstrated ability to develop and roll out supply chain policies and SOPs.
• Clear training and mentoring ability.
• Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines.
• Demonstrated Technical Skills:
• Have a high degree of flexibility and ability to work under sometimes extreme hardship conditions against tight deadlines.
• Strong computer and communication equipment skills, including Microsoft Office applications
• Ability to lead teams
• Change management
• Risk management
• Decision-making capability
• Cross-functional collaboration
• Conflict resolution skills
• Strategic thinking
• Result Focus
• Effective Communication
• Problem-Solving ability.

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Job Overview/Summary

• The logistics assistant is a key position within Supply Chain and carries responsibility for the integrity of the IRC's supply chain system.
• This individual will be carrying out fleet management by ensuring vehicles are always in condition to carry staff and program deliveries to the designated locations as per prepared movement plans.
• The logistics assistant is responsible to ensure preventive and corrective maintenance of IRC vehicles as at when due according to the maintenance schedule.
• The logistics assistant must be able to rapidly turn Program materials around, ensuring the materials’ security and maintaining audit-compliant records.
• The logistics assistant will carry out maintenance activities in efficient and effective management of the IRC’s facilities and assets, including generators, water systems, electrical, furniture and plumbing fittings or systems etc.,

Major Responsibilities

• The position holder would support the Supply Chain Officer in Procurement as follows:
• Updating supplier database & pricelists
• Create Payment requests files and submit them to finance
• Carry out all documents photocopying, scanning, archiving procurement files &reception of goods.
• Proper filing of all procurement documents
• Follow up internally between the SC department and Finance department on procurement-related transactions.
• Following the guidance of the procurement staff, to ensure that all fields’ goods are dispatched along with all the needed documentation (Waybills...).
• Sending a request for feedback regarding suppliers’ performance & update supplier files accordingly
• Send Request for quotation for Market Survey, Proposals or Procurement of desired Goods and Services
• Preparing Payment requests for delivered Goods or services.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Any other duties or tasks delegated by Logistics Manager.

Warehouse:

• Update bin cards and stock cards for items in the warehouse daily as may be required.
• Communicate any discrepancies observed during receipt or release of goods to the Supply Chain Officer.
• Support the supervision of loading and offloading the goods into the warehouse by the warehouse casual staff.
• Support periodic cycle count as per the standard operating procedure.
• Record daily transactions in the warehouse register.
• File warehouse documents online and in physical folders as may be required.
• Supervise kitting activities where required.
• Oversee warehouse operations in Katsina, ensuring proper stock-keeping records, storage conditions, security, and facility maintenance

Asset:

• Ensure proper tracking, maintenance, and recording of all IRC assets in the Katsina IRC office, which will lead to an accurate asset database at all times.
• Ensure that each staff member in Katsina is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
• Implement maintenance systems and procedures for assets, including follow-up.
• Ensure quarterly physical check of assets and submission of asset reports to the logistics manager for review.
• Liaise with the logistics manager to recommend disposal of assets in Katsina to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
• Ensure that an up-to-date filing system for all assets is maintained.
• Retrieve assets and reassigned them at the end of the employee’s term of service.
• Fleet and Transport Management:
• Oversee the management of the transport fleet for the Yola office. Ensure that vehicles are allocated to program/departments in an efficient manner and in coordination with Program teams and logistics managers.
• Ensure that systems are in place to account for transported goods.
• Collects log sheets and ensure it is properly filled.
• Manage and monitor drivers

Qualifications

• University Degree, preferably in management, administration, engineering, or related fields

Work Experience: 

• Approximately 3 years of professional experience in logistics, or general supply chain.

go to method of application »

Job Overview/Summary

• The logistics assistant is a key position within Supply Chain and carries responsibility for the integrity of the IRC's supply chain system.
• This individual will be carrying out fleet management by ensuring vehicles are always in condition to carry staff and program deliveries to the designated locations as per prepared movement plans.
• The logistics assistant is responsible to ensure preventive and corrective maintenance of IRC vehicles as at when due according to the maintenance schedule.
• The logistics assistant must be able to rapidly turn Program materials around, ensuring the materials’ security and maintaining audit-compliant records.
• The logistics assistant will carry out maintenance activities in efficient and effective management of the IRC’s facilities and assets, including generators, water systems, electrical, furniture and plumbing fittings or systems etc.,

Major Responsibilities

• The position holder would support the Supply Chain Officer in Procurement as follows:
• Updating supplier database & pricelists
• Create Payment requests files and submit them to finance
• Carry out all documents photocopying, scanning, archiving procurement files &reception of goods.
• Proper filing of all procurement documents
• Follow up internally between the SC department and Finance department on procurement-related transactions.
• Following the guidance of the procurement staff, to ensure that all fields’ goods are dispatched along with all the needed documentation (Waybills...).
• Sending a request for feedback regarding suppliers’ performance & update supplier files accordingly
• Send Request for quotation for Market Survey, Proposals or Procurement of desired Goods and Services
• Preparing Payment requests for delivered Goods or services.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Any other duties or tasks delegated by Logistics Manager.

Warehouse:

• Update bin cards and stock cards for items in the warehouse daily as may be required.
• Communicate any discrepancies observed during receipt or release of goods to the Supply Chain Officer.
• Support the supervision of loading and offloading the goods into the warehouse by the warehouse casual staff.
• Support periodic cycle count as per the standard operating procedure.
• Record daily transactions in the warehouse register.
• File warehouse documents online and in physical folders as may be required.
• Supervise kitting activities where required.
• Oversee warehouse operations in Katsina, ensuring proper stock-keeping records, storage conditions, security, and facility maintenance

Asset:

• Ensure proper tracking, maintenance, and recording of all IRC assets in the Katsina IRC office, which will lead to an accurate asset database at all times.
• Ensure that each staff member in Katsina is accountable for every asset assigned to them using the Equipment Issue / Receipt forms.
• Implement maintenance systems and procedures for assets, including follow-up.
• Ensure quarterly physical check of assets and submission of asset reports to the logistics manager for review.
• Liaise with the logistics manager to recommend disposal of assets in Katsina to ensure that it is reviewed and implemented annually as per IRC and donor requirements regulations.
• Ensure that an up-to-date filing system for all assets is maintained.
• Retrieve assets and reassigned them at the end of the employee’s term of service.
• Fleet and Transport Management:
• Oversee the management of the transport fleet for the Yola office. Ensure that vehicles are allocated to program/departments in an efficient manner and in coordination with Program teams and logistics managers.
• Ensure that systems are in place to account for transported goods.
• Collects log sheets and ensure it is properly filled.
• Manage and monitor drivers

Coordination & Representation: He/she will represent the department in meetings and serves as the focal point for the department in Katsina.

Qualifications

• University Degree, preferably in management, administration, engineering, or related fields

Work Experience: 

• Approximately 3 years of professional experience in logistics, or general supply chain.

Demonstrated Technical Skills: Previous experience with logistics and/or general supply chain.

• INGO experience preferred.
• Procurement/Logistics/supply chain certifications and training if any, will be an added advantage
• Excellent oral and written communication skills are required

Languages:  English and Hausa.

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Specific Duties:

Humanitarian Access Management

• Develop and implement humanitarian access strategies and approaches tailored to local contexts in field sites throughout northwest.
• Ensure humanitarian access approaches are responsive to local context and include overarching community engagement components.
• Ensure that the IRC field safety, security, and access teams conduct principled and sustainable negotiations with relevant actors in Nigeria in line with humanitarian principles, humanitarian needs, duty of care principles, and the IRC’s strategy.
• Work to ensure that IRC, its mission and work in the areas of operations is known and accepted.
• Work to encourage stakeholders to work with the IRC in ensuring that staff and programs are safe and allowed to continue humanitarian activities in northwest.
• Provide technical input and advice in assessments to consider new IRC programs in new geographic areas, and regular assessment reviews for existing locations within northwest.
• Assist in the continued development of humanitarian access teams and activities across northwest.
• Contribute to developing and implementing guidelines for humanitarian access and engagement with non-state actors articulating standard IRC policy and guidance.
• Oversee and advise on the implementation and review of tailored acceptance strategies.
• Maintain a high level of preparedness vis-a-vis predicted contextual fluctuations operationally and programmatically.  
• Enhance IRC image and acceptance within the community and amongst stakeholders by providing guidance on inclusive visibility strategies.
• Work with appropriate IRC units, including HR, to ensure timely and appropriate follow-up to violations of IRC’s Code of Conduct, in addition to operational breaches to humanitarian principles.

Safety and Security Risk Management and Systems

• Share Daily Security Report/updates with all the project staff.
• Share Daily Situation Report/updates with SMT, HASST team and other relevant senior staff.
• Maintain updated security incident and ensure timely reporting of security incidents and dissemination of security information to all staff.
• Ensures that incident report forms are properly compiled by staff and distributed to the Management team.
• Conduct security briefing and orientation to all newly hired staff, staff on mission or international visitors using the standard briefing format. He/She will ensure that an updated briefing tracking sheet is maintained.
• With the support of relevant staff, conduct security risk assessment of the program locations in Katsina and Zamfara using the standard SRA & Security Level tool, and to monitor the contextual trends prior to and continuously after deployment of staff.
• Work closely with Base Manager/officer, HASS Coordinator and Senior HASS Coordinator to ensure that Safety and Security Standards in Katsina and Zamfara offices are maintained and implemented in line with the recommendations from assessment repots.
• Assist Base Manager/officer and HASSC to Collate, analyze, and disseminate security information as approved or advised by the SHASS Coordinator to the project staff and ensuring the information remains accurate and neutral.
• Contribute to the development and review of Project field offices FSMP, CPs, security plans, Contingency plans, and standards operating procedures.
• Enforce Security SOPs within the area of jurisdiction and advise staff accordingly. Constantly and immediately notify the SHASS Coordinator of any breach to the procedures in the SOPs.
• Conducting regular checks on IRC premises in Katsina and Zamfara, provide recommendation on their improvement and follow up on their implementation. Any areas of improvement to be reported to SHASS Coordinator, HASS Coordinator and Senior Area Managers for immediate action.
• Initiate security alerts as appropriate in line with the ever-evolving security context across two states through the existing Warden System, Bulk SMS, and Early Warning Group.
• Ensure that staff movement are well tracked and communication using Sat Phone is maintained.
• Guide Field teams on how to undertake security risk assessments during field missions to program areas and potential program areas, report on findings and design necessary improvements.
• Work on identification and mitigation of potential security risks to staff, assets and operational/program security and validates mitigation measure within security risk assessments.
• Monitor events, review incidents, and coordinate analysis, follow-up actions and recommendations in close coordination with the HASS Coordinator and the Base Manager/officer.
• Provide security update, which includes situational analysis, actions taken, and actions recommended to the Field Management Team on a regular and as per request basis.

Documentation

• Ensure all S&S documentation for northwest as per Global S&S policy and Standards are update and systematically filed.
• Ensure that a centralized filing system of security-related documents is maintained in Nigeria.
• Conduct ongoing threat assessments and compile reports on security assessments of offices, staff guest houses, field sites and project areas.
• Systematically map all incidents on a dedicated map and provide timely analysis to identify emerging trends.  Ensure field offices adhere to the same process and share information with the post holder.

Briefing, Training and Capacity Building

• Ensure Security briefings (arrival and complete) are of adequate quality and done in timely manner.
• Work with national and international staff to build a shared understanding of security analysis and risk mitigation.
• Provide an annual training/ development plan for IRC staff in northwest regarding safety, security, and access.
• With the support of the SHASSC & HASSC, develop a standardized security training method and provide security training for all staff in safety and security related subjects ensuring that policy and guidelines are understood and are being adopted and implemented across the program. 
• Act as a team facilitator during the development of Field office Security Management Plans.
• Build capacity of Humanitarian Access Safety and Security Officer and other IRC staff in northwest.
• Guide and train all staff to ensure the Country’s Minimum Standards in Safety and Security are followed and respected.

Coordination and Networking

• Coordinate and liaise on program safety and security matters with all relevant actors in northwest such as national and international NGOs, UN, government authorities and other stakeholders within the population. 
• Proactively share information with staff in the field ensuring high security awareness levels, close situation monitoring and effective two-way communication on security-related issues.
• Under guidance of the SHASSC, serve as a key resource to IRC and its operational partners in times of emergencies, such as natural or manmade disasters.

Program Development:

• Participate in program design in close cooperation with the Senior Area Manager, respective sector leads.
• Participate in program review meetings and contribute to implementation plans to ensure the timely, safe, and secure delivery of IRC service to beneficiaries.
• Advise program and field management teams on context-specific risks pertaining humanitarian access, safety, and security, and contribute to the development and implementation of mitigation measures and plans.

Qualifications

• Minimum of bachelor’s degree, preferably in a field related to Humanitarian Work or Risk Management.

Job Requirements/Experience Required: 

ESSENTIAL:

• A formal security qualification or advanced security management qualification.
• Substantial practical field experience in security management in a leadership role (e.g. direct INGO security management).
• Fluent in written and spoken English and local language.
• 3 - 5 year work experience in insecure/hostile environments with I/NGO.
• Ability to work within a multi-cultural, multiethnic team.
• Experience and knowledge of personnel and organizational security issues, threat/risk assessment, security management and security awareness in an insecure environment.
• Experience of incident reporting, incident mapping, intelligence collation and analysis functions, set up and execution of an incident warning system (warden system), compilation of security reports and assessments.
• Experience in training and coaching national and international staff in safety and security.
• Technical competency and training experience in field-based communications systems such as HF Codan, Motorola VHF, Thuraya, satellite systems and internet systems.
• Ability to adapt to needs and balance demands of beneficiary and security actors while maintaining appropriate contextual NGO security advice and coordination.
• Sound knowledge of humanitarian principles of impartiality and neutrality as outlined in the Humanitarian Charter and the International Red Cross Code of Conduct.
• Strong report writing, analytical and interpersonal skills.

DESIRABLE:

• Knowledge of Nigeria’s context
• Previous experience with IRC/INGOs
• Knowledge of GIS