Executive Assistant at WorQulture

Job Description

• This role requires a proactive, detail-oriented, and resourceful individual who can anticipate the needs of our MD and provide exceptional support.
• You will be responsible for managing a wide range of administrative tasks, allowing MD to focus on strategic initiatives within the beauty industry.

Responsibilities

• Assist with various administrative tasks, such as expense tracking, document preparation, filing, and data entry.
• Ability to manage business operations
• Collaborate with the MD on special projects related to the beauty industry. Conduct research, compile data, and create reports as needed.
• Organize and coordinate events, product launches, and industry-related functions. Manage guest lists and logistics.
• Plan and book travel arrangements, including flights, accommodations, and ground transportation. Prepare detailed itineraries and ensure smooth travel experiences.
• Prepare materials and agendas for meetings, ensuring MD is well-prepared and briefed on important topics.
• Coordinate and manage schedule, including meetings, appointments, and travel arrangements. Ensure that their time is optimized for productivity and balance.
• Maintain the highest level of confidentiality regarding sensitive information and business strategies.
• Act as a liaison between MD and internal and external stakeholders, including partners, clients, and team members.
• Run errands for the MD.

Requirements

• Bachelor's Degree in any related field
• A minimum of 2 years experience as a personal assistant or executive assistant is preferred.
• Knowledge or interest in the beauty industry is a plus.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office and scheduling software.
• Good Project management skills
• Ability to handle multiple tasks simultaneously and adapt to changing priorities.
• Discretion and a high level of integrity.
• Flexibility to work occasional evenings or weekends, as required.