Finance and Admin Officer at Helen Keller International

Reports To: VAS Coordinator with dotted line responsibilities to Finance Coordinator
Supervises: Logistics Associate and Driver

Scope of the position

• The Finance and Admin Officer’s (FAO) job is to ensure smooth and accurate flow of financial and operational information and also work on designing and implementing financial reports.
• The FAO ensures effective implementation of project activities in the field location within the context of financial, contractual and operating systems.
• He/ she also manages the budget for the state field office/project, develops and implements Helen Keller financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate projects.

Specific Responsibilities

• The Finance and Admin Officer will oversee the operations and finances of the state office.
• Review activity requests and prepare bank vouchers for payments
• Track cash flow and compile retirement receipts and review
• Enter payments and retirements into financial accounting software on daily basis using Quick-Book
• Reconcile all bank account monthly against bank statement and submit to the Finance Coordinator and Head of Finance and Operations for review
• Manages petty cash reconciliation
• Preparation of office running budget
• Check matching expenses for compliance with donor regulations
• Monitor donor budget and prepare all necessary donor reports and submit to Finance Coordinator and Head of Finance and Operations for review and approval.
• Assist with month end reporting package
• Ensure implementation of regulations and procedures for local purchase, procurement and logistics management in collaboration with Logistics Officer(s) and Associate(s).
• Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
• Assist technical staff to develop and manage monthly and quarterly activity budgets.
• Implement financial and internal control policies and procedures
• Process supplier invoices
• Ensure transactions are properly recorded and entered into Helen Keller Quick books
• Maintain financial files and records
• Maintain the assets register
• Submit staff time sheets for payroll processing

Qualifications

• University Degree in Business Management or accounting. Postgraduate degree in related field and possession of professional qualification such as ACA or ACCA preferred.
• Strong numeric skills and attention to detail and quality
• Minimum 4 years’ management experience
• Experience with GiveWell / USAID / DFID funded project
• Proficiency in Microsoft Office Programs, especially Excel spreadsheets
• Ability to use accounting software (i.e. QuickBooks)
• Demonstrate good judgment and sound financial “common sense”
• Ability to create and monitor budgets
• Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance.
• Advanced written and verbal proficiency in English including business terminology.

Competencies and Knowledge:

• Good communication and interpersonal skills
• Tertiary qualifications in a related field and experience working in a non-profit organization will be an advantage;
• Commitment to accuracy and attention to detail
• Excellent interpersonal skills and ability to relate to people at all levels internally and externally
• Ability to plan, balance and cope with competing priorities
• Good written and verbal communication skills
• Good standard of IT including experience of using MS Office
• Ability to manage teams, initiate and organize work
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Excellent communication, interpersonal and organizational skills
• Ability to work in a team-oriented environment while maintaining an individual workload
• Logical and flexible approach to solving problems, especially when working under pressure
• Monitoring/assessing performance to make improvements or take corrective action