Office Receptionist at Excel Charis Pharmaceutical Chemical Limited

Responsibilities

• Meeting and greeting clients and employee
• Direct visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures
• Ensure that basic and accurate information are provided either in-person, text message, whatsapp or via phone/email
• Placing calls to customers
• Receive, sort and distribute daily mail/deliveries
• Receive, sort and distribute daily post mail to the company secretary
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• File important documents and keep them well organized
• Update and manage calendars and schedule meetings, health awareness week,e.t.c
• Update and manage calendars’ of customers and employees birthday by creating digital contect
• Arrange travel and accommodations, and prepare vouchers
• Perform other clerical receptionist duties such as filing and photocopying

Qualification

• Bachelor's Degree in Business Administration or related field

Experience:

• Candidates must have proven (1-2) years work experience Office Management

Requirements:

• Proficiency in graphic designs, micro soft Excel, Micro soft word and PowerPoint
• Excellent communication
• Strong organisational and time management skills.