Procurement and Inventory Officer at MainOne

Department: Finance
Job Type: Permanent

Responsibilities
The job responsibilities of the Procurement and Inventory Officer include the following:

• Coordinate the accurate completion of purchase requisitions from user units within the Technical department and other Non-Technical functions;
• Receive and review all requisitions for the purchase of technical and non-technical items, ensuring they are properly approved and within budget
• Source, process and coordinate the analysis of valid quotations/ tenders for approved items;
• Engage in negotiations with suppliers/ vendors (with the approval of the Procurement Manager or Head, Procurement and coordinate the issuance of purchase orders, after due approvals have been obtained;
• Ensure all purchase orders are authorized by management, dispatched to vendors for acknowledgement and file with supporting documents;
• Review vendor invoices and ensure they are in line with PO and contract terms.
• Manage contracts and agreements effectively according to agreed terms and processing renewals when due.
• Co-ordinate and manage cost of sales requirements from the requesting units/departments;
• Support the implementation of inventory management policies and procedures, upon due approval by the Head, Procurement and relevant authorities within the organization;
• Receive, record, review and oversee proper documentation of all technical stock (technical department items);
• Maintain an updated inventory records management system ;
• Be abreast of the latest inventory management and material handling tools, technology and procedures.
• Ensure appropriate authorization for the release of stocks as well as proper documentation for relocation of items;
• Proactively track the movement of inventory items from one location to another;
• Update system records of items against physical balances.
• Receive all inventory items ordered, match with PO and update the inventory records regularly;
• Conduct periodic demand planning to determine needs and requirements for goods and services
• Other duties that may be assigned.

Qualifications, Skills & Competencies

• A Bachelor’s degree in Business, Economics, Engineering or Science related discipline.
• Minimum of 3-5 years’ post-NYSC experience in Procurement or Supply Chain Management and/or Finance environment.
• Excellent written and oral communication skills.
• Effective time management skills.
• Excellent interpersonal skills.
• Excellent numeric and analytical skills.
• Advanced proficiency in MS office suite.
• Good sourcing and negotiation skills.
• Integrity and ability to deal with confidential information are essential.
• Ability to define and understand technical requirements.
• Good working knowledge of data processing and management.
• Ability to work and deliver promptly within tight timelines with minimal supervision.
• Good working knowledge of ERP system.

Demand on the Job:

• Good accounting skills.
• Ability to work under pressure.
• Can work on call during weekends.
• Apply best practice bench-marking.
• Ability to work with minimum supervision.