Human Resources Specialist I at Management Sciences For Health - MSH

Job ID: 13-10580
Location: Nigeria-Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A512 - Nigeria CaTSS
Reports To: Director, Finance & Admin
Grade: G

Overview

• The objective of the Human Resources Specialist is to assist with all recruitment, benefits and hiring actions.
• This includes but is not limited to; ensuring completion of employee’s documentation, HR administration and filing as well as processing all performance actions and ensuring compliance with relevant company and labor practices, and ensuring up-to-date maintenance of personnel files as well as logistical support for the full cycle recruiting process.

Specific Responsibilities

• Assist and manage staff recruitment by sending invitations, scheduling interviews doing reference check, inform job applicants of their acceptance or rejection for employment.
• Process and/or verify completeness and accuracy of all employment actions and personnel records and documentation such as employment agreements and offer letters for new staff, amendments, transfers and terminations.
• Maintain data for employment history, confirmation, promotions, transfers, salaries, and training.
• Verification of certificates and follow-up on response from former employer and conducting reference checks of new staff and ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment.
• Prepare monthly HR reports.
• Process all new hire documentation and carries out orientation/induction for all new hires.
• Process all employee exits as well as conduct exit interviews.
• Process of staff benefits such as health insurance and life/Accident insurance Plan
• The HR Officer will serve as the liaison between the state office and headquarters for HR related activities.
• Process of consultant agreement (s) and agreements as needed.
• Conduct terror check for consultant and new hire.
• Collect approved leave form and updates the tracking sheet.
• Draft correspondence for and on behalf of MSH staff.

Qualifications and Experience

• Minimum of Bachelor's Degree or HND in business management, human resources management, psychology, or social administration
• Minimum of 4 years’ experience in human resources management, including recruitment and personnel management
• Minimum of 2 years’ experience working with USAID programs
• Good organizational and interpersonal skills
• Good verbal and written communications, teamwork and collaborating abilities
• Demonstrated excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive work flow, knowledge of USAID employment regulations
• Fluency in oral and written English required
• Willingness to travel within Nigeria regularly as required.