Human Resources Associate at Management Sciences For Health - MSH

Job ID 13-10587
Location: Nigeria-Abuja
Group/Office: PDG (Program Delivery Group)
Dept/Unit: PDGGEN - Program Delivery Group
Project/Program: A000 - None Specified
Reports To: Human Resource Manager
Grade: E

Overview

• The objective of the Human Resources Associate position is to assist HR Unit with interviews and hiring actions, ensuring completion of employee’s documentation and administration, complete administrative tasks related to all aspects of human resources management.
• She/he will be required to assist in preparing job advertisement and general correspondence, arrange, coordinate logistics support for selection, participate in interview process and maintain personnel files for country and field offices.
• The HR Associate will serve as the liaison between the field offices and head office for HR related activities.
• He/she will perform any other duties that may be assigned by the HR Manager.

Specific Responsibilities

• Assist with staff recruitment by sending invitations, scheduling & participating in interviews doing reference check, informs job applicants of their acceptance or rejection for employment
• Assist in reviewing salary history of selected candidates and prepare salary analysis for potential hires Passing offer to potential hires and updating the HR Manager with their responses
• Informing staff and team members of joining dates of new hires and coordinate with other departments for necessary arrangements
• Conduct exit interview for exiting staff and prepare a monthly exit interview report
• Be aware of changes or updates in the country labor laws and inform the HR Manager of recent developments
• Maintain personnel records tracking employment history, Confirmation, promotions, transfers, salaries, and training
• Issuing of letter of employment and confirmation to newly employed staff
• Verification of certificates and follow-up on response from former employer and
• Ensure that all documents in respect of new employees are received in good time to facilitate prompt confirmation of appointment
• Updating the HR online databases
• Administering payroll system and maintaining staff related records
• Review Time Sheets for errors and correctness
• Planning, coordinating and conducting training occasionally, including induction programs for new hires
• Process of staff benefits such as health insurance and life/Accident insurance Plan
• Serve as the liaison between field offices and head office for HR related activities
• Conduct terror check for new hires
• Collect approved leave form and updates the tracking sheet
• Draft correspondence for and on behalf of MSH staff
• And any other duties that may be assign from time to time

Qualifications and Experience

• Minimum of Bachelor's Degree or HND in Business Management, Human Resources Management, Psychology, or Social Administration
• Minimum of 2 years’ experience in human resources management, including recruitment and personnel management
• Minimum of 2 years’ experience working with USAID programs
• Good organizational and interpersonal skills
• Good verbal and written communications, teamwork and collaborating abilities
• Demonstrated excellent computer skills in Word, Excel, and PowerPoint. Ability to work independently with initiative to manage high volume and sensitive work flow, knowledge of USAID employment regulations
• Fluency in oral and written English required
• Willingness to travel within Nigeria regularly as required.