Procurement and Logistics Officer at Creative Associates International

Requisition Number: PROCU01721

Position Summary

• The Procurement and Logistics Officer will be responsible for reviewing overall procurement processes, tracking procurement of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation.
• S/he will also provide timely staff services and efficient office operations in the areas of: voice communications, mail, inventory management, supplies and equipment maintenance.

Reporting & Supervision:

• The Procurement and Logistics Officer will report to the Operations Manager.

Primary Responsibilities
Procurement:

• Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence on all procurements, following policies and local law;
• Supervise and verify the procurement of materials according to the needs of the project;
• Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency;
• Process procurements according to U.S. Government (USG) rules and regulations, as well as Creative procurement processes;
• Compile and review budgets, solicited quotations, negotiations, and analysis to recommend vendors for delivery of goods and materials to grantees;
• Coordinate transportation and delivery of procurement and inventory;
• Respond to procurement/logistics requests related to supplies, materials for project activities;
• Verify deliveries are complete and done in a timely manner;
• Ensure prompt update of the procurement files into the procurement database, IDMS; and
• Perform other duties, as assigned.

Logistics:

• Conduct coordination of vehicles and drivers;
• Provide oversight of vehicle logs, vehicle maintenance; identify vehicle needs and review driver timesheets;
• Handle all email, mail and phone general inquiries and requests for information and materials;
• Collect project logistical updates for monthly organization report;
• Assist with ordering supplies and inventory, as needed;
• Assist with trip expense reports, photocopying, ordering books and materials as needed;
• Perform other tasks as assigned.

Required Skills & Qualifications

• Bachelor's Degree in related field preferred. High school diploma required;
• Minimum of two (2) years procurement experience and four (4) years of general work experience;
• Experience working on USAID or similar internationally-funded programs;
• Strong knowledge of USG procurement rules and regulations;
• Strong ability to use and develop management and tracking systems;
• Strong communication skills;
• Verbal and written working proficiency in English;
• Must be legally authorized to work in Nigeria.