HR Administrator at Nicole Sinclair Consulting

Job Description

• Succesful candidate would oversee the day to day management HR operations for the company.

Responsibilities
Human Resources:

• Manage all on boarding needs for the company, including implementing and continually developing a robust recruitment process.
• Overseeing the day to day management HR operations for the company to staff files management, performance management training and staff welfare
• Process all letters and contracts of employment, whilst managing the timely distribution of such documents.
• Handling monthly payroll  for employee
• Achieve and maintain an enabling work environment and organizational excellence.
• Maintain awareness and knowledge of contemporary HR development theory and methods and provide suitable interpretation to directors, managers and staff within the organization.
• Be knowledgeable about Nigerian labor law company compliance
• Ensure company compliance with all staff related remittances and liase with regulatory bodies for such
• Communicating and explaining the organization's HR policies to the employees.
• Understanding employee’s grievances in their work engagement level and implement corrective measures for them.
• Contribute to the evaluation and development of HR strategy and performance in co-operation with the executive team.

Administration:

• Monitoring and maintaining office equipment, inventory supplies; orders replacement supplies as neede
• Creating, updating, and maintaining personnel records, financial records for cash float, and other records and databases
• Updating office policies and procedures for administration of office
• Scheduling company calendar and updating as needed
• Preparing reports on expenses, office budgets, and other expenditures
• Organizing conference room scheduling, equipment, and cleaning before  scheduled meetings
• Preparing travel arrangements for executive office staff and managers;
• Overseeing and preparing expense reports and budgets
• Organizing special functions and social events
• Purchasing computers, printers, supplies, and other equipment
• Monitoring incoming and outgoing mail; signing for packages from USPS, FedEx or UPS; receiving mail and packages from couriers and delivering to proper recipient
• Preparing correspondence, documentation, or presentation materials
• Acts as a liaison between the senior executives  and other members of staff.
• Attends all management meetings, records, transcribes and meeting minutes.
• Manage meeting calendars by scheduling meetings, teleconferences and travel, including itineraries, airline reservations, hotel accommodations, rental cars and all other travel needs.
• Coordinates all logistics (travel and meeting) by booking tickets and organizing means of transportation to the scheduled destination.
• Ensures the offices are kept clean at all times.
• Maintain inventory and accurate supplies of all office amenities

Competency/Skill/Requirements

• First degree in related field
• Master’s degree is an added advantage.
• HR Professional certification compulsory
• 3-5 years relevant experience in human resource management with minimum of 3 years in a similar role.
• Knowledge and experience in employment law, compensation, organizational planning, recruitment, organization development, employee relations, employee engagement and performance management.
• Strong financial and analytical skills.
• Highly computer literate in Microsoft Suite (especially Excel) and various HR software programs including HRIS
• Strong knowledge and conversance with Nigerian labor laws
• Excellent active listening, negotiation and presentation skills
• Positive and pro active attitude to work.
• Discretion, confidentiality and professionalism at all times.
• Competence to build and effectively manage interpersonal relationships at all levels of the organization.
• Experience in working with a multicultural environment a Must ( with international employees)