Tender/Bid Administrator at Sprovab Nigeria Limited

Job Description

• You will be responsible to assist with administration and co-coordinating of all day-to-day activities of the bid office and to provide support to tender submissions
• You will deal with tender where the team all must work together. It is essential to be flexible, understand urgency and priorities.
• You need a constant awareness of the deadlines and outstanding information
• You must be able to cope with a substantial amount of responsibility, remain calm under pressure, and be able to read and interpret instructions carefully
• You must be non-compromising on quality and attention to detail on all deliverables.

Role and Responsibilities

• Perform an initial review of the Tender documents to establish the scope of work the Tender schedule and clarify any items that are unclear
• Understand document management, Nipex, Dpr and other statutory documentation
• Determine the physical format for tenders including layout, number of copies, special requirements and deliverables
• Prepare bids according to tender's requirements
• You will be responsible for tender accuracy and completeness to make sure all bid documents required for submittal are prepared and signed by the authorised personnel
• Assist with production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines
• To co-ordinate, manage and support Bids and Tender (RFQ & RFI) submissions
• Participate in all internal tender meetings
• Ensure that all relevant data and information compiled during the tender development phase is considered and made available to all Tender team members
• Liaise with all tender team members to ensure accuracy and compliance with customer requirements
• Ensure bid and proposal WORD documentation is formatted, collated and presented in a professional manner.
• Render admin and typing support with tenders / proposals and monitor a time line
• Review final documents for quality control and proof read for accuracy and compliance
• Provide continuous feedback to the team and prioritise order of importance of engagements
• Build relationships with key proposal teams in other departments / associates
• Maintain status of generic proposals and work with Bid Manager to ensure they are reviewed, revised and reapproved as necessary
• Alert Bid Manager to potential problems in tender document
• Maintain accurate records and file manual & electronic copies of all the tender data ie correspondence quotations internal input etc
• Keep up to date documentation of all tender returnables
• Update the tender register.

Requirement

• Candidates should possess relevant qualifications.