Admin Assistant at Tusen Consulting

Job Purpose

• This role is responsible for ensuring safe & Smooth running of office premises & workspaces and supporting all aspects related to, Facilities, Health, Security and Travel for local office operations.

Key Responsibilities / Duties / Tasks

• Manage office cleaning, maintenance, and repairs.
• Ensure there are sufficient office supplies to enable a conducive and effective workspace for the foundation staff
• Manage the logistics calendar (Foundation drivers/third party driving service).
• Sort and distribute all incoming mail. Prepare packages for courier.
• Support in the onboarding process by preparing offices and/or workstations for new hires and ensure equipment requirements are met.
• Provide administrative support to the Head and team of Security, Facilities and Travel as maybe required
• Coordinate meeting and event logistics including room bookings, catering, etc.
• Prepare meeting materials as required.
• Create, maintain, and update the organization of files and records for teams.
• Liaise with Program EA to facilitate internal communication within the Country Office.
• Supplier payment tracker.
• Provide support to other administrative staff when required.
• Academic and Professional Qualifications.
• Diploma in relevant field/O Level Certificate/Certificate in relevant field

Experience

• Minimum of 6 months - 1 year experience for diploma holders and no previous experience for certificate holders

Competencies:

• Excellent communication skills in English; written and spoken
• Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365 and SharePoint).