Admin & HR Officer at Lindii Peace Foundation (LPF)

Duty Description

The Admin & Human Resource Officer shall provide appropriate administrative and human resources (HR) support for the effective delivery of Admin and HR functions relating to this project. Maintain the HR Data Base, regularly update employee information, maintain an accurate, timely employee filing system, advising Line Managers and staff on all HR matters, performance management, HR administration and employee relations in accordance with LPF administrative standards and with local laws and regulations to all staff and volunteers employed for the implementation of this project. The role shall facilitate smooth movement of Personnel to and fro Maiduguri Field Office and Pulka office including processing and forwarding completed requests to necessary agencies.

Responsibilities

• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective onboarding plans, develop training and development programs
• Assist in performance management processes
• Support the management staff disciplinary and grievance issues
• Maintain employee records (attendance, personal data etc.) according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance
• Guides and support managers and staffs on HR policies and procedures and monitor the implementation of the rules in line with the Internal Regulation and Labour Law.
• Under supervision the Operation/Program Manager she/he will executes administrative, legal related tasks and payroll procedures ensuring that all data related to monthly salary calculation of employees of the project are correctly collected (days off, unpaid leaves, sick leaves, overtime, etc.).
• Ensures that all staffs in the project are properly briefed and/or inducted.
• Supports the bases with performance management, capacity building, disciplinary measures and other HR matters.
• Conducts interviews and select applicants who meet the specified criteria for the position as per the recruitment process and in close coordination with the line managers.
• Ensures hiring, carry out amendments and contract termination formalities for employees at project level, according to labor local laws, preparing all mandatory tax declarations in order to ensure legal compliance.
• Assists the managers to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities.

Qualification

• A minimum of HND or Bachelor Degree in Social Sciences or any relevant degree

Experience

• Minimum of 3-year working experience

Other information

• The contract duration is 6 Months,