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The International Rescue Committee (IRC) is a global humanitarian aid, relief and development nongovernmental organization. Founded in 1933 at the request of Albert Einstein, the IRC offers emergency aid and long-term assistance to refugees and those displaced by war, persecution or natural disaster. The IRC is currently working in over 40 countries and 22 U...
Scope of work:
The intern will support the HR/Admin department in the day-to-day management of the Mubi office. In this position the intern is expected to learn and support on the department’s daily administration routines and procedures while also focusing on the IRC’s overall mission.
Responsibilities:
Office and Guest-house Management:
- Support in maintaining and managing IRC offices and guest houses, ensuring a clean, organized, and conducive working environment, and in accordance with relevant SOPs.
- Report to maintenance team or Admin Officer on any repairs or equipment servicing.
- Support in Managing and supervising the cleaners and cooks.
Documentation and Records Management:
- Assist and maintain efficient filing systems for both physical and electronic records on administrative matters.
- Support in ensuring proper documentation of official communications, reports, and other relevant documents.
- Support archiving processes and facilitate retrieval of records as needed.
Financial Administration, Payments, and Reconciliation:
- Support the Admin officer in financial management tasks, such as petty cash management and expense tracking.
- Assist in coordinating with the finance team to ensure timely and accurate financial transactions for vendor payments.
- Prepare payments for staff accommodation and follow up on reconciliation between Finance and relevant vendors.
Administration
- Scanning of approved documents for relevant documentation and classifying in respective soft/hard file.
- Assist in organizing and coordinating meetings, workshops, and other events.
- Handle travel arrangements for staff and IRC visitors as per location needs
Position Reports to: Administrative Officer
Other Internal and/or external contacts.
- Internal: Staff members
- External: IRC visitors, clients, and partners
Qualifications
Education:
- B.Sc/B.A or HND in Public Administration/Relations, Humanities, or related fields.
- Good computer skills (Excel and word).
- Fluent written and spoken English.
Work Experience: Approximately 0-1 year of relevant experience
Demonstrated Skills and Competencies:
- Strong sense of personal integrity.
- Strong ability to work in a team.
- Self-motivated and proactive
- Thorough and organized.
- Ability to multitask.
Language Skills: Speak and write in English – recommended.