Admin Officer at People Capacity Management

Location: Gwarimpa, Abuja (FCT)

Job Summary

• The Administrative Officer will support the smooth running of the office by carrying out clerical tasks and projects. 
• As an administrator in the construction industry, you could be organising project meetings.
• Admin Officer will be responsible for typing documents, responding to business enquiries, drawing up contracts and providing customer service.
•  You are likely to be processing lots of information using a computer, so you will need strong IT skills. 

Job Description

• Monitoring and maintaining office equipment and inventory supplies; orders replacement supplies as needed
• Creating, updating, and maintaining records and databases
• Scheduling company calendar and updating as needed
• Supporting department managers, staff, and CEO
• Preparing travel arrangements for office staff and managers; overseeing and preparing expense reports and budgets
• Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.)
• Preparing correspondence, documentation, or presentation materials
• Ensure the office is furnished and equipped to meet staff and operational needs
• Coordinate office services – electricity, water, internet, cleaning, etc. – to provide staff with the best possible work environment given available resources
• Keep a maintenance schedule of all office furniture and equipment whilst ensuring prompt maintenance and repairs.
• Ensure the First Aid Box is well equipped
• Manage the office space, maintain service contracts, manage office equipment, and monitor administrative costs.
• Keep store records and ensure regular inventory of supplies
• Make all necessary travel arrangements for office visitors
• Ensure proper filing, confidentiality and storage of company documents
• Ensure the use of the company's online document management system.

Requirements

• Interested candidates should possess a Bachelor's Degree / HND qualification with 2 - 5 years of work experience.
• Excellent communication skills are also important, to ensure the office operates efficiently.

Salary

• N100,000 - N120,000 monthly.