Admin / Secretary at Resource Intermediaries Limited

Responsibilities

• Answering and routing phone calls
• Processing correspondence, including letters, emails and memos
• Scheduling appointments and maintaining calendars for superiors
• Organizing and filing documents
• Preparing and distributing meeting agendas and minutes
• Managing office supplies and placing orders when necessary
• Assisting with the preparation of reports and presentations
• Maintaining and updating databases and tracking systems
• Facilitating communication between various departments and personnel
• Handling confidential information with discretion
• Providing excellent customer service, handling queries and complaints
• Conducting research as required
• Manage and maintain executive’s schedules, appointments and travel arrangements
• Prepare and edit communications, presentations, and reports
• Handle incoming and outgoing communications including emails, faxes, and post
• Coordinate and organize meetings, conferences, and team events
• Prepare and distribute minutes of meetings
• Manage and maintain files, records, and databases

Qualifications

• Proven work experience as an Administrative Secretary or similar role
• Proficiency in MS Office applications (MS Word, MS Excel, MS PowerPoint)
• Excellent written and verbal communication skills
• Good organizational and multitasking abilities
• Ability to maintain a high level of confidentiality
• Knowledge of office management systems and procedures
• High School Diploma; additional qualification as an Administrative assistant or Secretary will be a plus