Administration Assistant / Finance & HR at Medecins Sans Frontieres

Location: Calabar, Cross River
Contract: Fixed term contract and Working hours according to Nigerian law

Accountabilities / Responsibilities (Non-exhaustive List)

• Execute administrative and legal related tasks, under supervision of the HR and finance coordinator checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance, Make all administrative information available to the staff.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management,
• Update Social Security Tax office employee files in order to meet legal requirements and duties; Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements,
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability; Assist the HR and finance coordinator in the monthly treasury planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the Field Administrator of any sort of disparity. Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. And file the accounting documents and enter the accounting entries in the accounting software.

Required Skills and Qualifications

• Bachelor's Degree in Business and Administration or related Degree
• Minimum of 2 years of in relevant jobs. Desirable to have experience with MSF or other NGOs.
• Computer Literacy: Excel and Word required. Proven ability to learn finance & HR systems.

Languages:

• English required additional local languages desirable.

Remuneration
According to the MSF salary scale and 13th month allowance equivalent to 1 month of gross
salary.