Administrative and Financial Officer at African Development Bank - AfDB

Position Number: 50072441
Position Grade: LP6

Responsibilities

• Prepare administrative and capital budgets in accordance with the timetable set by the Budget Department at Headquarters.
• Monitor expenditure in accordance with the Bank's internal control rules and procedures, prepare periodic reports and propose reviews where necessary.
• Implement financial management and reporting procedures and controls to improve service efficiency, identify potential savings and promote the effective use of resources.
• Review monthly financial reports and periodically prepare reports, statements, and schedules to facilitate the audit of the field office by Bank auditors.
• Maintain staff files, including benefits, in accordance with the Bank's human resources policies and instructions.
• Supervise the procurement of goods and services and the management of property and equipment in accordance with Bank rules and procedures.
• Prepare and monitor service provider contracts.
• Implement proper stock management for office supplies, keeping inventories and a fixed asset register for Bank property and equipment.
• Ensure that the Country Office's petty cash operations are monitored and accounted for.
• Control the processing of advances and balances of mission expenses.
• Prepare and monitor the government's processing of applications for tax exemptions, long-stay visas, diplomatic cards, and international organisations, as well as vehicle registration and the registration of Bank staff.
• Process and monitor the processing of visa applications for official missions and all other official documents of the Bank.
• Submit reports on staff management; manage office staff benefits in accordance with current human resources policy and instructions; assist the Country Office Manager with the recruitment of consultants and staffing issues; and
• Supervise staff in charge of arrival and departure formalities at the airport for Executive Directors and Governors and any other personalities invited by the Country Office.

Requirements

• Have at least a Master's degree in accounting, finance, auditing or a related discipline.
• Membership of an internationally recognised professional accountancy body (e.g. CA, CPA, ACCA) will be considered an additional asset.
• Have at least four (4) years of relevant professional experience, including three (3) years in an accounting firm or commercial organisation.
• Have sound knowledge and experience in administration, financial accounting, and the full range of support services, with a high level of regular performance.
• In-depth knowledge of and proficiency in the use of all relevant software and the ability to help organise data and information retrieval systems.
• Strong interpersonal, oral and written communication skills; and a commitment to researching and producing new, innovative and creative approaches to activities.
• Proven ability to work effectively in a team in a multi-cultural environment and as a member of diverse groups.
• Ability in the use of the Bank's standard software (SAP, Word, Excel, Access, MS Projects and PowerPoint), and in adapting to any new working tool.
• Proficiency in the French language
• Ability to adopt new policies, systems, and processes in a timely manner.
• Must have analytical, systematic and strong numeracy skills and be detail-oriented.