Administrative Assistant at Ascentech Services Limited

Job Brief

• We are looking for an Administrative Assistant to join our team and support our daily office procedures.
• A successful Administrative Assistant will act as the point of contact for all employees, providing administrative support and managing their queries.
• Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.

Job Responsibilities

• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Job Requirements and Skills

• HND / B.Sc in a relevant field
• Minimum of 1 year experience as an Administrative Assistance or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel, MS Word and Power pointspecifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail.