Administrative Assistant at Xplicit Architecture and Integrated Services

Job Summary

• A successful Admin Assistant candidate will have various prerequisite skills such as high-level organisational, administrative, and clerical skills, as well as excellent communication, and interpersonal skills and a basic knowledge of the industry the company works in or the products and services they sell.

Other important skills and qualifications can typically include:

• Confidence to communicate effectively and accurately with a wide range of people, from senior management and CEOs to customers and suppliers
• Acting as a point of contact for customers, clients, or suppliers via email, over the phone or in person
• Welcoming visitors to the building, organising security clearance and showing them to meetings
• Booking meeting rooms for colleagues and arranging meeting schedules
• Organising filing systems and updating office databases
• Processing invoices, tracking receipts, inputting expenses, and other basic bookkeeping tasks
• Arranging travel plans and hotel stays for staff members
• Ordering new office equipment, such as stationery, printer refills, or staff uniforms
• Scheduling office meetings between teams, managers, and departments
• Responding to questions and requests for information

Requirements

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
• 1 year work experience.