Administrative Executive at First Excelsia

Location: Lekki, Lagos
Industry: Tech

Summary

• The primary activities of the role will entail acting as the point of contact for all employees, providing administrative support and office management. The role holder must ensure that administrative activities run smoothly on a daily and long-term basis

Job Description

• Assume the role as the primary point of contact between the executives and internal/external clients
• Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
• Handle requests, feedback, and queries quickly and professionally
• Arrange executive travel, hotel and dining arrangements as needed
• Take dictation and meeting minutes, accurately enter notes and distribute
• Monitor office supply levels; reorder when appropriate
• Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
• Produce professional-quality reports, presentations and briefs
• Develop and carry out an efficient documentation and filing system for both paper and electronic records
• Delegate tasks as appropriate to other members of the team

Person Specification

• Candidates should possess a Bachelor's Degree
• Minimum of 2 years’ experience as an administrative executive.
• Full knowledge of office management systems and procedures
• Basic bookkeeping and math skills
• Proficiency in English
• Exemplary planning and time management skills
• Ability to stay calm and on-task in high-stress situations
• Current in today's office technology, and computer software including MS Office
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion with personal and confidential information