Administrative / Facility Officer at PZ Cussons

Job Purpose

• Why does the job exist?
• To ensure general staff welfare
• Maintain proper services on pool cars.
• Support the promotion of work place and health and safety initiatives.  
• To allocate stationaries                                          

Reporting Relationships:

• Peer Relationships
• Attach organization chart showing manager and direct reports as well as peers

Dimensions:

• Turnover of unit
• Budget responsibility
• Team Size
• Other

Principal Accountabilities

• The key outputs of the job
• List in priority order if possible, typically 8-10
• NOT a task list
• Any requirement for organizing & planning including own work and the allocation of resources
• Typical decisions made and if they are advisory or directly responsible for the outcome
• Act as the main point of contact for visitors and callers, including reception duties.
• Make preparation for meetings and trainings.
• Supervising, cleaning activities on site.
• Provide general administrative support to the Head of manufacturing and staff team.
• Dealing with incoming and outgoing mail and general emails.
• Ordering of equipment, materials and office supplies
• Undertake and assist in the recording and processing of invoices, receipts and payments as required and instructed.
• Provide administrative support for matters relating to the premises and operations.
• Work alongside other staff to contribute to the development of the organization.
• Making reservation for permanent and visiting staff.
• Supervising the laundry of staff work wear.
• To ensure compliance with relevant QMS, Food Safety, OHS & EMS policies and procedures.
• To identify and rate aspects of the departmental activities and develop programs where necessary, to help control those aspects that could have adverse impact on the environment.  
• Ensure prompt escalation of any food safety related issues to any FSTM and FSTL.

Internal & External Relationships:

• Identify the most significant ones
• Attach a preferred suppliers list if available
• Detail which networks the jobholder will be part of e.g. finance, category
• All-departments representatives
• Vendors and Suppliers

Knowledge, Skills & Experience Needed

• Minimum of OND or its equivalent.
• List any qualifications required to do the job
• Be specific about the experience needed
• Focus on type of experience not the time served
• Computer expertise especially in MS Word & MS Excel
• Analytical & Numerical Skills.
• Sound Knowledge of accounting and financial principles and practice.

Job Context & Special Features:

• Explain any special features or context in which the job operates
• Detail any language or mobility requirements
• Job requires attention to detail, high energy and flexibility
• Good Communication ability.