Administrative Officer at Westfield Consulting

Job Brief

• We are looking for an Administrative Officer to join our team and support our daily office procedures.
• A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
• Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or a similar administrative role, we’d like to meet you.
• Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Responsibilities

• Manage office supplies stock and place orders
• Administration of company databases
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients
• Update office policies as needed
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations
• Schedule in-house and external events

Requirements

• Interested candidates should possess a BSc Degree with at least 2 years of work experience.
• Proven work experience as an Administrative Officer, Administrator or similar role
• Our ideal candidate also has a working knowledge of office equipment and office management tools.
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Attention to detail
• A female Christian is preferable.