Administrative Services Officer at Ikeja Electricity Distribution Company

Reporting To: Administrative Services Lead

Role Purpose

• Responsible for ensuring that the internal operations are efficiently run. This involves communication, co-ordination daily administration and planning and organization.

Responsibilities

• Ensure space management, travel management and facilities management 
• Control budget for admin supplies and equipment.
• Handle employee travel arrangements, accommodation and vendor management; contract administration, and work with property and facilities to identify office space.
• Responsible for overseeing the cleaning services within the office (hygiene and cleanliness within the offices)
• Responsible for supervising canteen services, ensuring healthy and hygienic operation of canteen / cafeteria through identified vendor / contractors
• Working closely with internal stakeholders to process and allocate work tools within the minimum period to staff 
• Ensure adequate and updated documentation of all processes and transactions with vendors 
• Directly handle the planning, coordinating and direction of administrative activities such as front desk management, janitorial services, mail management, record keeping and furniture allocation. 
• Responsible for logistics arrangements for all events/ meetings (providing refreshments for all events and meetings)
• Comply with Quality Management System / Occupational Health & Safety requirements including objectives and applicable regulations relating to assigned jobs.
• Perform any other duties as requested by the line manager, head of department / head of unit 

Minimum Qualifications

• First Degree in Social Science / Business Administration / Management or any related subject.
• Minimum of 1-2 years’ experience in a similar role.
• Knowledge and good understanding of good office keeping/ administrative services

Technical Competencies:

• Facility Management
• Vendor Management
• Contract Management
• Administrative Support 

Behavioral Competencies:

• Communication and Interpersonal Relations
• Supervisory/Managerial Skills
• Problem Solving and Decision Making
• Managing Resources
• Business Focus