Assistant Purchasing Manager (Hotel) at Ascentech Services Limited

Location: Lekki Phase 1, Lagos

Industry: Hospitality

The IT Officer will be responsible for resolving technical issues faced by users/employees, and will be one who is well vast and experienced in resolving issues of software and hardware - networking, systems administration and the maintenance of computer systems and on CCTV cameras/biometric machines.

Responsibilities

• Work with suppliers to negotiate contracts for the purchase of required goods and keep accurate records of transactions trend
• To assist the Finance and Operational departments in the monitoring, reporting and controlling of cost of sales in the hotel, including audit and control, financial analysis and reporting, budgeting, forecasting
• To implement sound purchasing policies, systems and procedures in accordance with company standards.
• To monitor vendors for quality, service and price through standard purchasing specifications.
• Must obtain competitive quotations for the hotel requirement and ensure that the best product is sourced and purchased.
• To call for quotations for any items costing more than a certain amount (As per company policy) and inquire into prices from various suppliers.
• Must ensure that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
• Must receive market list from the Executive Chef on a daily basis and arrange for the delivery of those items daily.
• Must ensure that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
• Must research and identify new products and services for the hotel in the market.
• Must obtain written approval for established Minimum/Maximum stock levels by the Financial Controller and Operations Manager.
• Must ensure the efficient operation of the Purchasing Department in all aspects.
• Must check, explain if needed and approve delivered items discrepancy report issued by Cost Controller regarding price and quantity order variances.
• Must approve all additional requests for new storeroom items, checking correct item description, unit, packing, and category and establishes Min/Max estimated stock.
• Must verify the pending orders report on a daily basis, and all pending orders are checked and verified regularly.
• Must identify items for standing orders utilizing vendor’s logistics for regular deliveries to the hotel based on approved highly consumed items.
• Must issue regularly slow moving item lists.

Requirements

• HND/B.Sc. degree
• Minimum of 5 years as Assistant Purchasing Manager in a 3-star luxury company
• Should have very strong negotiation skills and sound knowledge of engineering spares, civil construction material, packing material;
• Should have a good idea of the Lagos & Ogun market geography for buying all essential purchases;
• Should have demonstrated cost savings with past employers;
• Knowledge of basic accounting and finance principles
• Excellent verbal and written communication skills
• Excellent organizational and leadership skills
• Good analytical/critical thinking