Benefits Officer at African Union(AU)

Purpose of Job

• To provide technical support for the administration of all staff benefits as well as any other staff welfare related issues.

Main Functions

• Provides technical support in the overall administration of staff benefits
• Provides support in following up on the activities of the division, including monitoring and evaluating progress made in line with a predefined strategic plan.
• Maintains profile of staff benefits matters and recommend new and expand on existing policy areas for planned research on the area
• Provides support in setting the overall research direction of a relevant policy area.
• Contributes in timely generation and analyzing accurate reports for the respective Unit/Division and AU’s internal use.
• Coordinates the delegation and execution of defined research areas.
• Participates in the organisation of relevant meetings, congresses and conferences with stakeholders.
• Engages with relevant mid-level stakeholders and develop working relationships.
• Supports the promotion of the activities of the Division including preparing leaflets, guidelines and fact sheets.
• Produces draft reports and participate in the preparation of budget and work programmes related to the functioning of the Unit/Division
• Provides technical support to internal and external stakeholders.

Specific Responsibilities

• Provides support in evaluation of pension and insurance schemes to ensure value for money services as well as competitiveness of proposed scheme in comparison to the current market.
• Provides support in the promotion of awareness of pension and its regulations;
• Provide support in the development and review of staff benefits related policies.
• Enrols eligible staff to the AU Pension Scheme, Medical and Life Group insurance schemes;
• Updates the staff pension contribution on monthly basis including changes in contributions in the in-house developed application
• Processes home leave for eligible staff members and their eligible dependents while ensuring effective customer service;
• Updates information of staff dependents for eventual child and spouse allowances where applicable while ensuring accuracy of information;
• Verifies eligibility and authenticity of educational claims documents including invoices/receipts
• Processes medical claims in liaison with Medical Services and Finance for timely refund
• Ensures quarterly updates of staff beneficiaries;
• Processes and liaises with Finance for the payment of staff entitlements upon separation.
• Ensures insurance coverage for all AUC Assets in liaison with Operations Support Services.

Academic Requirements and Relevant Experience

• Bachelor's Degree in Human Resources Management, Business or Public Administration, Finance or related fields with 5 years of progressively experience in staff benefits administration in similar international organization.

Or

• Master’s Degree are required to have 2 years of progressive experience in indicated fields.
• Experience processing staff benefits in a large similar international organization with a large employee base is mandatory;

Required Skills:

• Management and supervisory skills
• Planning and organizational skills
• Ability to work in teams and in a multi-cultural setting
• Communication and report writing skills
• Knowledge and working understating of AU policies, standards and systems
• Ability to use Microsoft Office suite and AU computing systems
• Inter-personal and customer/ client service skills
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic or Spanish) and fluency in another AU language(s) is an added advantage.

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage.

Leadership Competencies

• Change Management.
• Managing Risk.

Core Competencies:

• Teamwork and Collaboration
• Accountability awareness and Compliance
• Learning Orientation
• Communicating with Influence

Functional Competencies:

• Analytical Thinking and Problem Solving
• Job Knowledge and information sharing
• Drive for Result
• Continuous Improvement Focus.

Tenure Of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Remuneration
Indicative basic salary of US$ 31,073.00 (P2 Step1) per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), a Housing allowance of US$ 22,932.00 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.