Company Secretary at ECLAT HR Consulting

Responsibilities

The ideal candidate will (but not limited to):

• Ensure compliance of the provisions of Companies Law and rules made there-under and other statutes and byelaws of the company.
• Ensure that business of the company is conducted in accordance with its objects as contained in its memorandum of association.
• Manage the affairs of the company in accordance with its objects contained in the articles of association and the provisions of the Companies Law.
• Prepare the agenda in consultation with the Chairman and the other documents for all the meetings of the board of directors.
• Arrange with, call, and hold meetings of the board and to prepare a correct record of proceedings.
• Attend the broad meetings to ensure that the legal requirements are fulfilled and provide such information as are necessary.
• Prepare, in consultation with the chairman, the agenda and other documents for the general meetings.
• Arrange with the consultation of CEO/MD the annual and extraordinary general meetings of the company and to attend such meetings to ensure compliance with the legal requirements and to make correct record thereof.
• Carry out all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers.
• Prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorized by the broad of the directors or the executive responsible.
• Advise, in conjunctions with the company’s solicitors, the chief executive or other executive, in respect of the legal matters, as required.
• Engage legal advisors and defend the rights of the company in Courts of Law.
• To have custody of the seal of the company.
• Ensure that statutory forms are filed promptly.
• Provide members and auditors with notice of meeting.
• File a copy of special resolutions on prescribed form within the specified time.
• Supply a copy of the accounts to every member of the company, every debenture holder and every person who is entitled to receive notice of general meetings. You must send annual audited accounts.
• Keep or arrange for the having of minutes of directors’ meetings and general meetings. Apart from monitoring the Directors and Members minutes books, copies of the minutes of board meetings should also be provided to every director.
• Ensure that people entitled to do so, can inspect company records. For example, members of the company are entitled to a copy of the company’s register of members, and to inspect the minutes of its general meetings and to have copies of these minutes.
• Compile the reports of all the subsidiaries monthly.

Requirement

• LLB - University degree in law – (minimum 2.1)
• Minimum of 1- 3 years post- call experience.
• Must have past experience as a company secretary
• Microsoft Office Programs especially Word and Excel.

Required Competencies:

• Strong computer literacy
• Excellent attention to detail.
• Ability to liase and communicate with clients directly.
• Familiar with administrative software
• Strong reporting skills.
• Good negotiation skills.
• Excellent verbal and written communication skills
• Excellent customer service with a client focus
• Effective team management
• Analytical and creative thinking abilities.
• Ability to prepare monthly reports.
• Displays integrity - transparency in dealings with management, staff, and other individuals that you may meet.
• Exceptional interpersonal and communication skills, to enable professional interaction within staff and management, both internal and external to the firm.
• A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.