Deputy Head of Department HR at Action Against Hunger | ACF-International

Key Responsibilities

• Provide support to the HR HoD to oversee staff management issues that require informal or formal disciplinary action, ensuring each incident is appropriately documented;
• Collaborate with the necessary internal functions to ensure a seamless experience of the function for hiring technical and support candidates;
• Establish and maintain appropriate contacts with third parties that may support the recruitment process such as but not limited to recruitment and advertising agencies, training establishments, specialist etc;
• Provide support to implement standard and best practice recruitment procedures for all locally hired staff;
• Participate in budgeting for projects proposals or any HR financial forecasting, ensuring HR costs are captured accurately;
• Validate the preparation of national staff payroll including salaries, special allowances, and social security contributions;
• In collaboration with the HR HoD validate payroll before final submission;
• Ensuring all taxes and social security contributions are correctly calculated and filed with the relevant governmental authority as per the required schedules;
• Compile HR reports received from the base and submit a monthly HR report to the HR- HoD, including updating the mission’s organogram and staff numbers and recruitment updates;
• Participate in HR audit exercise for internal and external audit which includes but not limited to audit follow up, responding to audit queries from auditors. Following up to ensure that the recommendations from auditors are implemented for the continuous improvement of the HR department;
• Set objectives with staff under his/her direct management, and appraise their performance in accordance with ACF performance management policies, identifying areas where they require support and capacity building.

Position Requirements

• Minimum of a Bachelor’s Degree in relevant disciplines (Human Resources, Business Administration, International Relations, Social Sciences etc.). Relevant master’s degree and additional human resources professional training an advantage;
• At least 4 years’ relevant experience as an HR professional including international NGO context;
• Background/familiarity with emergency;
• Humanitarian field experience, preferably as a member of a country management team;
• Strong knowledge of management, recruitment, payroll & benefits management, training & development, and team management;
• Understanding of national labor law and employment norms and practices;
• Excellent verbal and written communication skills, with experience communicating in different cultural work environments & with a wide diversity of culture;
• Approachable, diplomatic, respecting confidentiality, and able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
• Computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook);
• Highly organized, detail oriented and able to work under pressure;
• Disciplined, rigorous, self-motivated and able to set and meet deadlines, work autonomously and arrive at decisions and conclusions with minimal guidance, and within timeline;
• Capacity for analysis, synthesis and reporting of large amounts of information;
• Previous AAH experience a plus;
• Fluency in one or more National/regional languages an asset.