Executive Assistant at Dang Lifestyle

Job Brief

• We are currently recruiting an elegant and diligent Executive Assistant to join our team. In this role, you will be responsible for providing administrative support to the MD/CEO and the management team.

Key Responsibilities
Sales:

• Work with the MD to manage the Executive calendar effectively.
• Work closely with the MD to keep her informed of upcoming commitments and responsibilities, following up appropriately.
• Keep the MD updated on emerging issues that may affect the MD agenda
• Draft documents prepared under the direction of the MD including letters, reports, presentations etc.
• Identify issues of confidentiality, follow procedures and policies to ensure privacy and confidentiality
• Prepare agendas for meetings in a timely manner
• Record minutes accurately and distribute within the agreed timeframes
• Ensure the timely booking of flights and hotel arrangements as directed.
• Liaise with internal and external parties in a professional manner that demonstrate the vision, mission, culture and values of the company
• Provide a bridge for smooth communication between the MD office and other internal departments whilst maintaining credibility, trust and support with senior management and other members of staff
• Perform all other duties as assigned
• Business strategy

Education and Experience

• B.Sc / HND in Business Administration, Economics, Mass Communication, Political Science or similar role
• 2-3 years of relevant experience working as an executive assistant.

Technical Skiils:

• Google suite proficiency
• Familiarity with office productivity tools and applications ( e-g Calendars and copy machines)
• Excellent MS Office knowledge
• Excellent Communication skills
• Good networking , prospecting and closing skills
• Ability to influence and negotiate
• Ability to own tasks and take responsibility for outcomes
• Diplomatic and tactful

Behavioural Competencies:

• Good looking, preferably a female. Must be willing to take initiative, work autonomously and tackle complex situations.
• Must have exceptional time management and organizational skills including the ability to meet external and internal deadlines.
• Must demonstrate the confidence and ability to relate with customers in an assertive and professional way