Executive Assistant at Slum2School Africa

Job Description

The Executive Assistant is an experienced and effective individual who will provide valued administrative support for the Executive Director and also play an important organizational management role in support of the daily operations of the organization.

Responsibilities:

• Provide administrative support for the Executive Director and liaise with the management team.

• Manage and support calendar and contact database ensuring efficient relationship management.

• Support meetings and calls, including logistics, written materials, food, supplies

• Coordinate meetings of the Board of Directors and its Committees

• Plan travel and assemble expense reports.

• Seek, identify and fulfill other opportunities to support ED & leadership team effectiveness

• Support the running of the office

• Order office supplies, including helping with vendor selection for quality, support, pricing

• Monitor and maintain pantry supplies; manage petty cash

• Monitor phones, emails and manage logistics

• Support Human Resource functions.

• Support recruiting efforts – placement of ads and monitoring of responses

Qualifications:

• 3 years of prior experience as an Executive Assistant

• Bachelor’s degree in an administrative course is a plus.

• Ability to work with diverse teams

• Strong computer skills – a fast learner comfortable with tech. Current applications include: Microsoft Office suite and Google G Suite (Mail, Sheets, Docs, Calendar, etc.),

• Salesforce, a range of online tools for banks, vendors, donors, and range of other apps and add-ons for organization, productivity, email, etc.

• Good listener, insightful, takes initiative

• Socially aware and savvy

• A highly positive and collegial attitude is essential

Key Competencies

• Organizational and planning skills

• Communication skills

• Information gathering and monitoring skills

• Problem analysis and problem solving skills

• Judgment and decision-making ability

• Initiative

• Confidentiality

• Team player and ability to work under pressure

• Attention to details and accuracy

• Adaptability and very flexible