Executive Assistant to the CEO at Avetium Consult Limited

RESPONSIBILITIES:

• Manage the CEO's calendar, scheduling appointments, and coordinating meetings to optimize time and resources.
• Handle all correspondence, including emails, letters, and phone calls, on behalf of the CEO, promptly and professionally prioritizing and responding to inquiries.
• Maintain utmost confidentiality and discretion in managing sensitive information and communications.
• Prepare and organize materials for meetings, presentations, and reports, ensuring accuracy and completeness.
• Assist in arranging travel plans, including booking flights, accommodations, and transportation, and preparing comprehensive itineraries.
• Conduct research, gather data, and compile reports as requested by the CEO to aid decision-making and planning processes.
• Collaborate with internal teams to align priorities and deadlines with the CEO's objectives.
• Provide comprehensive administrative support, such as filing, record-keeping, and expense management, to streamline the CEO's workflow.
• Anticipate the CEO's needs and proactively address issues to enhance productivity and efficiency.

QUALIFICATIONS REQUIRED:

• Bachelor’s degree in business administration, management, or a related field.
• Minimum of 4 years of proven experience as an executive assistant, personal assistant, or in a similar role.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Outstanding communication skills, both written and verbal, coupled with a professional and courteous demeanor.
• Strong attention to detail and accuracy in handling information and documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Discretion and confidentiality in managing sensitive information and matters.

REQUIRED COMPETENCIES:

• Excellent communication and interpersonal skills.
• Proactive and resourceful with a solution-oriented mindset.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Strong organizational and time management skills.
• Proficiency in using office productivity software and tools.