Facility Administrative Lead at Myrtle Management Consultants

Location: Victoria Island, Lagos

Role Overview

• Our clients seek to hire an experienced Facility Administrative to oversee all building-related and Administrative activities.

Job Description

• Maintain confidentiality in all aspects of client and staff information.
• Interact with staff, clients, suppliers, and visitors.
• Open, sort, and distribute incoming correspondence, including faxes and email
• Issue responses to correspondence containing routine inquiries.
• Perform general clerical duties to include, but not limited to, copying, faxing, mailing, laminating, and filing.
• Provide support to the Maintenance team on the raising and closing of reactive and scheduled job requests.
• Raise purchase orders and the subsequent processing of the associated invoices  on a weekly basis.
• To oversee maintaining supplier matrices and the associated documentation
• To oversee maintaining training matrices/records and back to work/self-certification documentation.
• Order and maintain stock in relation to the facilities management service provision.
• Attend team meetings and produce subsequent minutes/actions
• To take reasonable care for the health & safety of yourself and of other persons who may be affected by your acts or omissions at work.
• To co-operate with the Company so far as is necessary to enable the Company to comply fully and at all times with its legal duties regarding health, safety, and welfare matters.
• To familiarize yourself with the Company’s Health, Safety, Environmental and Quality Policies and to comply fully at all times with the Company’s health & safety, welfare, fire arrangements, in line with OHSAS:18001, ISO:14001, and ISO:9001 requirements.
• Planning and coordinating all installations and refurbishments.
• Managing the upkeep of equipment and supplies to meet health and safety standards.
• Inspecting buildings’ structures to determine the need for repairs or renovations.
• Supervise all staff facilities staff (custodians, technicians, groundskeepers, etc.) and external contractors.
• Control activities like parking space allocation, waste disposal, building security etc.
• Allocate office space according to needs.
• Handle insurance plans and service contracts.
• Keep financial and non-financial records.
• Perform analysis and forecasting.

Qualifications

• Bachelor's Degree in Business Administration or relative field.
• 7+ years of experience as an Administration Facilities professional.
• Very good understanding of office management and core. administrative processes.
• Experience with financial and facilities management principles.
• Proficient in MS Office.
• Critical thinker and problem-solving skills.
• Team player.
• Good time-management skills.
• Great interpersonal and communication skills.

Remuneration 
Competitive along with other benefits.