Facility / Administrative Supervisor at Max.ng

Description

• Plan and coordinate installations and refurbishments e.g. heat, electricity, water, etc.
• Coordinate maintenance of all appliances
• Manage the upkeep of equipment and supplies to meet health, safety, government and environmental standards
• Procurement of office items especially admin and cleaning tools at best prices
• Ensure the safety and security of facility before closing for the day
• Ensure the office is opened early in the morning and all facilities are operating as expected.
• Inspect the buildings' structures to determine the need for repairs or renovation
• Control activities like parking space allocation, waste disposal and building security.
• Allocate office space according to needs.
• Maintain the office and ensure that the office is clean at all times.
• Organization of company facilities and errands.
• Supervise cleaning activities.
• Ensure that security men are at all times functioning at their duty posts.
• Supervise all facilities staff (custodians, cleaners, security, groundskeepers, technicians, etc.) and external contractors.
• Advising business on increasing energy efficiency and cost-effectiveness
• Draft reports and making written recommendations.
• Planning and forecasting future needs or repairs.
• Agree and oversee contracts with providers of service(s).
• Review utilities consumption and strive to minimize costs.
• Keep financial and non-financial records.
• Create and manage a facility budget (including costs for repairs and procurement)•Ordering of office supplies.
• Handle insurance plans and service contracts.
• Procurement of office items especially admin and cleaning tools at best prices.

Requirements

• A Degree in related fields, minimum of a HND.
• Proven experience working in a similar role and knowledge in administrative or operational role.
• Demonstrated high computer literacy: particularly with programs in Microsoft Office.
• 4 years and above work experience.
• Ability to develop and maintain good working relationships.
• Ability to manage complex workload.
• Technical knowledge of building services.
• Problem Solving, Multi-tasking skills.
• Reasonable degree of Computer literacy.
• Detail oriented and organized.
• Team work.
• An ability to prioritize, plan and organize work in a busy environment.
• Commercial awareness.
• Record/book keeping skills.
• Interpersonal and communication (verbal and written) skills.

Benefits

• Competitive pay & benefits
• Premium Health insurance cover
• Consistent Learning and Development