Facility and Admin Officer at DreamWorks Integrated System Limited

Job Description

• Initiate and coordinate the implementation of approved administration policies and procedures

• Ensure the office premises in all of Terragon Holding’s locations are hazard free for all employees and clients, to ensure no litigation or any such associated issues arise for Terragon

• Identify and advise management on analysis of the demand/forecasts for office space, work tools, and other procurement needs of the different units or departments

• Ensure an atmosphere of cordiality and effective conflict management process

• Develop and implement facility Maintenance policy for staff

• Ensure proper maintenance of company machinery and assets (company pool vans, generators, fleet) servicing, fault calls, and repair.

• Carry out daily checks on company machinery and report faults or maintenance issues if need be. 

• Notify in via our communication channels, of any loss and or damage to the company machinery, property, or assets

• Design and implement processes for Fleet/pool management

• Ensure necessary licenses and permits are renewed as at when due - normally half-yearly and yearly

• Ensure uninterrupted services and prompt payment of bills (electricity, diesel, telephone, internet, and water consumption bills) and insurance premiums. Ensure prompt renewal of insurance premiums on office assets

• Oversee the process of making insurance claims, as the need may arise

• Oversee the sourcing, procurement, and distribution of Office Equipment and supplies used in the running of day-day operations

• Approve requisitions for equipment, materials, and supplies within the limits of the budget

• Ensure necessary office stationaries are supplied to staff as requested, in a timely manner, and in compliance with requisition processes

• Keep proper inventory of Office consumables, ensure optimization and minimize wastage

• Assist in developing processes to ensure effective education and training of staff on safety and health

• Manage client relationships with 3rd party service providers such as suppliers, vendors, etc. to ensure value for money, guided by defined service level agreements and standards

• Supervise the activities of essential support services such as mail management and dispatch, cleaning, catering, security, waste disposal, official residences, archiving, recycling, etc. in a cost-efficient manner.

Requirements

• Minimum of B.Sc. in Business Administration or a related field.

• 1 -2 years experience as an Administrative Officer in an ICT/Service provisioning environment

• Excellent observation skills

• Good organizing, multi-tasking, and negotiation skills

• Ability to deal with ambiguity, tight timelines, and multiple priorities in a fast-moving, constantly changing environment

• A high degree of professionalism, maturity, and confidentiality

• Very good interpersonal and presentation skills

• Highly developed, demonstrated teamwork skills

• Strong oral and written interpersonal skills

• Problem-Solving skills

• Administrative skills

• Cost and quality control skills

• Proficiency in filing and record keeping

• Facilities management competency

• Vast knowledge of vehicle maintenance

• Competency in contract and service-level agreement management

• Procurement and market intelligence competency

• Quality Management competency

LOCATION - ONIRU.  (Proximity would be an added advantage)