Finance & Admin Assistant at Secours Islamique France (SIF)

Key Duties and Responsibilities : 

Under the direct supervision of the Administrative Coordinator and Finance Officer, the Finance and Admin Assistant will be responsible for the following duties:

• Assist in maintaining all financial systems for the SIF Field office Maiduguri and ensure full compliance with SIF financial (SOP’s).
• To maintain up-to date knowledge of and implement national government requirements and regulations related to financial matters such as income tax, Sales Taxes, social security deductions etc.
• Ensure the full confidentiality regarding financial information.
• Withdraw Cash from the bank account under Admin Coordinator or Finance Officer.
• Management of the Cashbox & bank (Verify before payment that all the receipts/invoices/Taxes/social security etc are correctly filled and eligible for SIF accountancy (indicating date, details of the supplier, clearly written the amount with the stamp PAID);
• Daily update of the accountancy (Cash & Bank) according to the project activities and Finance and Administration needs.
• Perform daily cash count with Finance Officer and weekly with the Administrative Coordinator and to archive cash inventory every day.
• Supervise and follow-up all monthly payments (Per Diem, Salaries, House and Phone rental, Vehicle rental, etc) at the field office level
• Post all the financial transaction in the relevant excel sheet compatible with ERP function & ensure the all transactions are correctly allocated according to relevant accounting Head, budget Line, Project code etc.
• Timely inform the line management if there is any difference between books.
• Remain vigilant to circumstances which indicate risk of theft
• Collect the statement of Bank Accounts by the 1st of the following month.
• Assist Admin coordinator & Finance Officer in the monthly & yearly accountancy closure. Fill properly the monthly reconciliation form for each cash and bank, to be signed for approval by the Admin Coordinator & Finance Officer.
• Liaison with the log team
• Manage the Travel within the country for filed base staff (Booking air/train tickets).
• Keep original vouchers at field office base by ensuring that all procedures are met.
• Scan and archive copies of finance vouchers & send with monthly accountancy to the HQ.
• Undertake all other duties that may be determined by the Admin Coordinator and Finance Officer and that are compatible with the job.

Qualifications and Experience

• University Degree in Finance and Accounting or other relevant disciplines.
• At least 2 years’ experience in a Finance and Administration role with similar responsibilities.
• Experience working with an international NGO will be an advantage.
• Fluency in English and Hausa.
• Strong computer skills and experience working with accounting software.
• Experience liaising with a range of stakeholders regarding financial issues.
• Excellent interpersonal skills and ability to work in a team.
• Ability to work independently, prioritize tasks and to take initiative.
• Strong attention to detail and problem-solving skills.
• Strong work ethic and commitment to financial accountability and transparenc