Grants Assistant at Plan International

Role Purpose

• The purpose of this role is to support the country Grants Administrative processes and management.

Accountabilities

• Update project files regularly in line with donor retention period
• Support in maintaining various grants tracking mechanism in order to effectively follow up grant activities and to determine progress and make decisions where further action is needed.
• Support proposal development process working by filing all proposal and budget for easy referencing.
• Ensure timely set-up of all grants in SAP system and corresponding modifications are affected
• Support to ensuring that grants are implemented in compliance with Plan International guidelines and relevant donor regulations.
• Maintain and update grant files.
• Support in documenting key compliance issues with Plan International staff and partners setting ground for compliance management
• Draft Funding Approval Document and ensure all Funding Agreement Document (FADs) files are updated on a regular basis.
• Support field office staff with administrative processes.
• Perform any other duties that may be assigned.

Technical Expertise, Skills and Knowledge
Essential:

• A Degree in Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
• At least one-year experience working in project and/or grants management and proposal/business development/design.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills.
• Excellent inter-personal, cultural and diplomatic skills.
• Strong writing and editing skills with close attention to detail.

Desirable:

• Excellent proven skills in developing, writing grant proposals
• Good research, negotiation and problem-solving skills
• Effective working with and through partners
• Strong planning and organizational skills
• Strong strategic thinking and interpersonal skills
• Excellent communication skills.
• High proficiency in MS office tools (with excellent Microsoft Excel skills).