Group Admin Manager at Ascentech Services Limited

About the job

• The Senior Administration Manager for our corporate office will play a pivotal role in ensuring the smooth operation of various administrative functions essential for the efficient functioning of the organization.
• His responsibilities will encompass overseeing hotel and flight bookings, managing immigration and visa processes, coordinating expat housing and maintenance, liaising with business heads across different units, managing transportation services, and handling tasks related to management meetings and other administrative duties.

Key Responsibilities:

Hotel and Flight Booking Management:

• Coordinate and oversee the booking process for hotels and flights for employees, guests, and executives.
• Ensure cost-effectiveness and adherence to company travel policies.
• Handle any issues or emergencies related to bookings efficiently.

Immigration and Visa Management:

• Manage the immigration and visa processes for employees, visitors, and expatriates.
• Stay updated on immigration laws and regulations to ensure compliance.
• Facilitate the smooth entry and exit of personnel across borders.

Expat Housing and Maintenance:

• Coordinate housing arrangements for expatriate employees, including finding suitable accommodations and managing leases.
• Oversee maintenance and upkeep of expat housing to ensure comfort and safety.
• Address any housing-related concerns or emergencies promptly.

Coordination with Business Heads:

• Act as a liaison between the corporate office and various business units' heads.
• Facilitate communication and collaboration on administrative matters.
• Address administrative needs and concerns raised by business heads.

Transport Management:

• Manage transportation services for employees, including shuttle services and company vehicles.
• Ensure timely and efficient transportation arrangements, especially for executives and visitors.
• Oversee maintenance and safety of company vehicles.

Management Meetings and Other Administrative Tasks:

• Assist in organizing and coordinating management meetings, including scheduling, agenda preparation, and venue arrangements.
• Handle administrative tasks such as office supplies management, facility maintenance, and other general administrative duties.
• Support senior management with ad-hoc administrative requests and projects.

Compliance Monitoring and Risk Management:

• Develop and implement processes to monitor compliance with statutory obligations effectively.
• Responsible for various State and Local government Taxes, such as Property tax, Haulage fee, Parking fee etc....
• Stay informed about changes in tax laws and regulations that may impact the organization's operation

Qualifications and Skills:

• Master’s degree in business administration, Management, or a related field.
• Proven experience in administrative management, preferably in a corporate setting.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in relevant software tools for travel management and office administration.
• Knowledge of immigration laws and regulations is desirable.
• Ability to work effectively under pressure and prioritize tasks accordingly.
• Attention to detail and a proactive approach to problem-solving.
• This role requires a dynamic individual with excellent managerial and organizational skills, capable of efficiently managing various administrative functions critical to the smooth operation of the corporate office.