Hall / Event Coordinator at Stafflon

Job Summary

• To handle the operations, maintenance, and bookings for our Hall
• To manage the Hall pricing packages, secure bookings, liaise with event managers and clients, and coordinate the logistics of events
• Required to manage the maintenance of the Hall.

Job Responsibilities

• Managing all maintenance and repairs of the Hall, property, equipment, and facilities.
• Ensuring that the Hall and facilities are clean and organized.
• Managing all bookings for events and liaising with the clients to determine event requirements.
• Preparing hall hire packages and pricing options and negotiating with clients.
• Supervising all event staff, securities and maintenance personnel.
• Liaising with Vendors and Event Managers to ensure compliance with Facility usage.
• Promoting the location and events through a variety of marketing channels such as social media.
• Supervising the operations of events and tending to any incidents or queries.
• Managing all administrative tasks such as insurance, booking schedules, and invoicing.
• Communicating and enforcing all security regulations and protocols.

Job Requirements

• Bachelor's Degree in Events Management, Hospitality, or similar preferred.
• A minimum of 2 years experience as a Hall coordinator is preferred.
• Ability to multitask and remain calm in stressful situations.
• Excellent promotional ability and knowledge of marketing channels and techniques.
• Sound knowledge of safety measures and risk management strategies.
• Great interpersonal and communication abilities.
• Exceptional organizational and time management skills.
• Strong negotiation skills and leadership abilities.
• Willingness to work long hours and on weekends and holidays.

Key Results:

• Lead conversion ratio / Profitability
• Degree of compliance to the Hall management procedures.
• Problem solving ratio
• Frequency of Hall usage.