HSSE Supervisor – Real Estate at Vagan Oil & Gas Limited

Work Experience

• Minimum of 4 years of work experience – Experience in Oil & Gas/ Services a plus
• Technology Platforms (Added advantage)
• Experience with MS Office (PowerPoint, Excel, SharePoint, and others)
• Experience in SAP Application not compulsory but an added advantage.
• Excellent interpersonal skills
• Strong organizational skills essential.

Report to

• RE Corporate Travel Manager Nigeria
• Leadership Skills

Purpose:

• Responsible for the overall operations of the documentation of contracts, reports, etc of the
• Corporate Travel Team and ensures document accessibility for authorised persons.
• Invoice Processing and Request Management
• Ensure that Travel reports are submitted within the approved timelines as and when due.
• SharePoint Focal Interface for Travel documentations.
• Follow up face to face or virtual interaction with vendors for statutory documentations.
• Registration of New Hotel vendors for SCIN and monitoring of safety performances
• Excellent administrative and analytical skills including intermediate to advanced knowledge of Excel.
• Excellent communicator (both written and oral), self-directed and highly motivated requiring minimal direct guidance.
• Strong organizational skills and ability to manage multiple priorities in a high paced environment.
• Excellent analytical and problem solving and decision-making.
• Positive attitude, excellent inter-personal skills, and ability to work cooperatively in a team environment.
• Must possess the ability to multitask and to organize duties in an efficient manner while being flexible and capable of dealing with sudden priority changes with exceptional attention to detail.

Principal Accountabilities:

• Liaise with the TMC and Finance Team to ensure quality assurance checks on all travel and financial reports.
• Invoice Processing and Request Management for Travel-related activities.
• Liaise with Logistics, HSE and other ancillary service providers for E2E service delivery
• Administer Travels Share point site for content storage, quality, and revision control.
• Manage archiving of files as required and ensure files are tagged and records kept up to date.
• Process and record all customer responses on travel satisfaction surveys to support travel improvement initiatives and store in SharePoint.
• Assist with service entries for Hotels and Travel invoices.
• Accountable for all the data required for performance evaluation and business planning in overseas travel allowances space.
• Attend Integrated Activity Plan (IAP), MRP Meetings with Team Lead.
• Carryout annual budget proposal/planning and monthly budget performance review and report status.
• Responsible for archiving all departmental documents and reports in the approved company’s record system.
• Responsible for preparing and submitting periodical performance reports on Oversea Travel Allowances for the department.
• Collect, analyze, interpret, and summarize data in preparation for the generation of statistical and analytical reports and provide intelligence that supports decision-making.
• Engage Finance team and provide data necessary for the day-to-day operations in Overseas Travel Allowance space.
• Work in collaboration with Finance Team in managing the work preparation to ensure the payment of Overseas Travel Allowances and refund of pre-travel cost within Travel KPIs.
• Responsible for travel bookings and allowances accuracy are in line with company policy.
• The correct account is charged, and duration of stay/itinerary is in line with Travel policy.
• Accountable for OTA FI with supporting documentation and forward same to Vendor Services Unit.

Challenges

• Identifying gaps/errors in travel or travel related reports.
• Maintaining knowledge of system developments and providing data integrity.
• Interfacing with various areas of the business to deliver on the Travel strategy.
• Handle multiple project responsibilities; deal with a considerable degree of complexity and interdependency management