Inventory Auditor at Vitalvida

Location: Lekki, Lagos
Start Date: Immediately

Job Summary

• Inventory auditor is responsible for ensuring accurate counts of inventory stock, identify discrepancies and must document it according to company protocols.
• Ensure to find the source of the inaccuracy, and find ways to reduce or eliminate future inventory errors.

Job Description

• The Inventory is at the heart of efficiency at Vitalvida.
• The Inventory Auditor is crucial to support lean production efficiency drive.
• Manage flow of inventory in a manner that efficiently manage flow of information to accommodate forecasted demand from Production
• Monitor material usage for efficiency and minimise operational wastage
• Clear inventory at all times from gluts by raising issues when inventory levels are high; and shortage when inventory levels are low
• Oversee stock counting exercises for preciseness and against errors.

Duties

• Work with the head of production to plan usage of materials
• Define monthly inventory levels for all materials in custody
• Review the Bill of Material templates for all products to develop an understanding of raw material needs per product
• Establish workflow policies that enhance speed and efficiency without compromising product safety or integrity
• Forecast inventory requirements weekly
• Review sales forecasts and customer demands to understand the product demands in the market for each season
• Plan the procurement process based on the production plan forecast, available raw materials and lead time
• Provide inventory data to the accounting department weekly.

Inventory Order Management:

• Monitor movement of goods in the inventory stores i.e. receiving and delivering goods from the warehouse
• Monitor raw materials in warehouse and finished goods in inventory stores for space management and proper management
• Monitor stock levels in raw materials warehouse and finished products stores to ensure efficient inventory management
• Evaluate raw materials waste vis-a-via production efficiency and capacity and report to management
• Monitor monthly stock usage.

Stock Counting:

• Plan for monthly stock counting exercise with Audit
• Ensure that inventory count figures is at fingertips at any point
• Ensure complete stock accounting of raw materials and finished goods.

Responsibilities

• Document counts of all inventory received in the warehouse
• Do counts of all merchandise housed with delivery agents
• Perform continuous accuracy check of inventory stock quantity records of material control and accounting purposes.
• Review inventory reports and locate discrepancies in data.
• Perform financial reporting by importing current audits and past audits in order to compare and contrast in Google sheet, Interview Telesales Reps, Delivery Agents in order to verify questionable store.
• Execute the closing process/journal entries reporting by generating a report for management.
• Virtually count inventory using the equipment, with a primary focus on accuracy and control.
• Work with teams of varying sizes while maintaining proper workflow procedures.
• Routinely check over delivery agents to ensure maximum control against thefts and general losses.

Budgeting and Reporting:

• Establish workflow policies that enhance speed and efficiency without compromising product safety or integrity
• Align with production manager on cost control programs
• Analyse budget, continuously control procurement cost; identify
• Prepare and maintain regular inventory reports
• Communicate any problems or obstacles to senior management
• Evaluate performance and advise accordingly.
• Prepare procurement plans and progress reports as required
• Assist in measuring and assessing the performance of the company
• Establish performance goals for procurement and inventory department.
• Monitor and report various metrics used by the department.

Innovation and Process Improvement:

• Suggest and support improvement process within the production process
• Recommend cost reduction initiatives
• Suggest process improvements to enhance production quality and capacity
• Develop production program and guidelines to support company objectives

Qualifications

• Minimum of First Degree
• Four (4) years of warehouse Audit experience, preferably in inventory
• Proficiency in use of Excel and ERP’s
• The ability to stand and walk for extended periods.
• Must be able to work physically in Lekki Phase 1.