Invitation to Tender-Supply of Start-up Kits for Small-Scale Business at Transcultural Psychosocial Organization

TPO Nigeria Tender Advertisement: Supply of Start-Up Kits for Small-Scale Business

TPO Nigeria Invitation to Tender

TPO Nigeria, an international organization with operations in the DRC, Uganda, and Nigeria, specializes in Mental Health and Psychosocial Support (MHPSS), Child Protection, Education in Emergencies, WASH, Reintegration, Nutrition, and Livelihoods. TPO Nigeria invites all prospective suppliers and service providers to apply for the tender for the provision of Start-Up Kits for Small Scale Businesses.

Tender Reference: NTD-NIG-TPO/UNDP-2024-001

Subject: Tender for Supply of Start-Up Kits for Small-Scale Business

Purpose of the Call for Tender: The purpose of this tender is to solicit proposals from reliable suppliers for the supply of start-up kits designed to support small-scale business initiatives in Nigeria. The selected supplier(s) will be responsible for delivering high-quality items as specified in the tender document.

Tender Submission: Proposals must be submitted in a sealed envelope marked "Tender for Supply of Start-Up Kits for Small Scale Business" and should include all the documents and information required as per the tender dossier. Late submissions will not be accepted.

Submission Address: TPO Nigeria Office
No 33, Baba Musami Street, Adjacent Shettima Arfo Close, Jiddari Polo, Maiduguri, Borno State. 

Submission Deadline: All proposals must be received on or before 23rd July 2024 at 4:30 PM local Nigerian time.

Instructions to Bidders:

1. Response Format:

   • Original paper copy placed in a sealed non-identifiable envelope.

   • Electronic submissions are not accepted.

2. Content of Response:

   • Company Registration in Nigeria (Corporate Affairs Commission).

   • Tax Identification Number and Current Tax Clearance Certificate for 2023.

   • Bank account details and a letter from the bidder’s bank guaranteeing solvency.

   • Audited financial statements for the last one year (recommended).

   • Completed supplier questionnaire (Appendix A).

   • Completed Items List and Prices

3. Evaluation Criteria:

   • Administrative compliance.

   • Financial Assessment

   • Customer References

   • Technical Capacity

• Costs of Preparing Offers: All costs incurred by the bidder in preparing and submitting the offer are not reimbursable.
• Notification of Selection: Successful bidders will be contacted for the next steps, including signing and respecting TPO Nigeria's terms and conditions.
• Ownership of Offers: TPO Nigeria retains ownership of all offers received.
• Environmental Responsibility: TPO Nigeria is committed to environmental protection and expects suppliers to adhere to sustainable practices.

APPENDIX A: SUPPLIER QUESTIONNAIRE

Company Name:
Company Address:
Contact Name:
Contact Position / title:
Contact Details (Phone / Email):

 

Category	Description	Response
Administrative Compliance	Is your company registered in Nigeria? Please provide a copy of Registration. (Compulsory)
	Do you have recent tax clearance certificate? Please attach (compulsory)
	Do you have office within Maiduguri! If yes, please provide address
	Do you have office outside Maiduguri? If yes, please provide the address
	Is your company part of an international corporation? If yes, please detail the link (headquarters /subsidiary)
Financial Assessment	Can you provide audited financial accounts upon request?
	What is your yearly income in NGN over the last 3 years:
	Last Year (N-1):
	Previous Year (N-2):
	Can you provide a solvency certificate issued by your Bank? If yes, please provide a certificate of solvency issued by your Bank on the bank Letterhead (see template in Appendix)
Customer References	Previous experience with TPO Nigeria? Please detail the period, the type of products / services sold, the volumes and amounts.
	Please provide names and contacts of 3 customers (Humanitarian NGOs) to whom you have recently provided the same/similar kind of products
	Please provide names and contacts of 3 customers (public or private companies) to whom you have recently provided the same kind of product.
Technical Capacity	What is your core activity?
	Are there other products/goods / services the company offers? Please detail
	Are you the sole distributor of any of the products presented in the offer? Please list product type and provide copy of dealership certificate.
	Are you able to provide Certificates of Origin or manufacturer’s location of the products you quoted for?
	Do you have product in stock? Where are the stocks located
	What is the average volume / value of your stock?
	Can you hold dedicated stocks for your customers? If yes, what volume and for how long?
	Where do you get your suppliers from (sources of supply)? Mention 1 or more sources if applicable.
	What is the delivery lead time from your source(s) of supply mentioned in the previous question to your warehouse/store?
Delivery Capacity	Could you repackage the items and distribute them as a kit?
	What is the maximum number of kits you are able to deliver as per the delivery lead time mentioned above after receipt of Action TPO’s contract and SPO
	Do you have your own trucks and drivers for delivery?
	If No to Question 23 do you work on a regular basis with a transport company? (If so, please details)
Warranty	How long will it take you to replace defective products (in days)?
Sub-contracting	Which products/services do you generally subcontract?
	If yes, what are the names and Registration numbers of the companies you would subcontract to?
Site Visit	A supplier technical visit will be conducted, therefore, provide business presence to visit (Physical office/control center address)
Admin	What is the validity of your offer? (minimum 90 days):
	If you are awarded the Contract, will you offer fixed prices for 6 months / 1 year?
	If not, what is the maximum price variation you can commit on in percentage (%)?
	Do you accept cheque or bank transfer? TPO does not settle its bills in cash.
	What is your payment condition?
	Are you aware that we are zero rated VAT organization but we are required by tax law to withhold tax from companies that we work with?
	When do you issue the invoice?

 

APPENDIX B: ITEMS LIST

Item No.	Item Description	Unit	Quantity	Unit Price (NGN)	Total Price (NGN)	Delivery Time
1	Hand Crank Stainless Steel Fresh Pasta Maker Roller Machine for Spaghetti Noodle	Set	150
2	1 In 1 Cool Classic Masa Non-Stick Pan(small)	Set	150
3	Charcoal Stove(local)	Set	150
4	Cake Mixer (Manual)	Set	150
5	Non-Stick Spoons (6pcs /Set)	Set	150
6	4 Liters Transparent Bucket with Tamper Proof Lid	Pcs	150
7	Flour (kg)	Bag	150
8	Sugar (25Kg)	Bag	150
9	Salt (25Kg)	Bag	150
10	Maggi Star	Packet	150
11	Powdered Milk (Nunu)	Bag	150
12	Butter	Packet	150
13	Onga seasoning Spice (Different flavor)	Packet	150
14	Palm Oil (1-liter size)	Liters	150
15	Vegetable Oil Kings (1-liter galloon)	Liters	150
16	Dried pepper (1kg)	Kg	150
17	Dried Ginger (1Kg)	Kg	150
18	Rice (for masa making) 5kg-	Bag	150
19	Ground nut (pearled) /kg	Bag	150
20	Nylon leather	Dozen	150

Quality Assurance:

• Suppliers are responsible for ensuring that the goods delivered meet the agreed quality standards.

Invoicing and Payment:

• Payments will occur within fifteen working days after acceptance of the products by TPO Nigeria's representative.
• All payments will be made by bank transfer in Nigerian Naira (NGN).

APPENDIX C: BANK SOLVENCY CERTIFICATE

 Note: This is a sample document. The actual bank solvency certificate should be issued on the bank's letterhead, signed by an authorized officer, and include the bank's seal or stamp for authenticity.

To Whom It May Concern,

Re: Bank Solvency Certificate for [Company Name]

This is to certify that [Company Name], having its registered office at [Company Address], is maintained a current account with us since [Account Opening Date]. The account number is [Account Number].

We hereby confirm that, based on our records and dealings, [Company Name] is solvent and in good financial standing with our bank as of the date of this certificate. The company has demonstrated satisfactory banking operations and economic stability.

[Company Name] has met all its financial commitments in a timely manner, and there have been no overdue obligations or any signs of financial distress that we are aware of. This certificate is issued at the request of [Company Name] for the purpose of participating in the tender process for TPO Nigeria.

This certificate does not imply any guarantee or commitment on the part of the bank regarding any future financial transactions or obligations of [Company Name].

Yours faithfully,

[Bank Officer's Name]
[Bank Officer's Title]
[Bank Officer's Contact Information]

[Bank Seal or Stamp]