Junior Event Coordinator at Del-York Group

Job Description

• As an Event Coordinator at Del-York Group, you will play a key role in assisting with the planning, coordination, and execution of events.
• You will work closely with senior event planners and clients to ensure that all aspects of the event run smoothly and meet or exceed client expectations.
• This role requires strong organizational skills, attention to detail, and the ability to thrive in a fast-paced, dynamic environment

Responsibilities

• Assist with Event Planning: Support the event manager in the conceptualization, planning, and coordination of events, including venue selection, venue recce, vendor management, budgeting, and logistics.
• Vendor Coordination: Liaise with vendors, suppliers, and service providers to secure quotes, negotiate contracts, and coordinate logistics for event setup, catering, audiovisual equipment, and other services.
• Client Communication: Serve as a point of contact for clients, providing regular updates, addressing inquiries and concerns, and ensuring that client expectations are met throughout the event planning process.
• Event Logistics: Assist with the coordination of event logistics, including attendee registration, transportation arrangements, accommodation bookings, and on-site coordination of event setup, signage, and décor.
• Event designs: Liaise & follow-up with the creative team on designs for decor, signages, etc
• Attendee Management: Assist with attendee management tasks, such as RSVP tracking, guest list management, badge printing, and coordinating onsite registration and check-in processes.
• On-Site Support: Provide on-site support during events, including assisting with event setup and breakdown, managing vendor and staff activities, addressing attendee inquiries, and ensuring that the event runs smoothly and according to plan.
• Post-Event Evaluation: Assist with post-event evaluation and debrief sessions, gather feedback from clients and attendees, and contribute to the identification of areas for improvement and lessons learned for future events.

Qualifications

• Bachelor's Degree in Event Management, Hospitality Management, Marketing, Communications, or a related field with 1 - 4 years experience.
• Previous experience in event planning, coordination, or related roles is preferred.
• Strong organizational and time management skills, with the ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to interact professionally with clients, vendors, colleagues, and event attendees.
• Attention to detail and a focus on quality and accuracy in all aspects of work.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software/tools is desirable.
• A positive attitude, eagerness to learn, and a passion for the events industry.