Logistics Officer - HQ at Cedarcrest Hospitals

PURPOSE OF THE ROLE

As the HQ Logistic Officer for Cedarcrest, you will work with HQ Administrative Manager to execute all the logistics needs of the hospitals and the Head Office. Your role will involve the following:

• Coordinating all logistics operations
• Implementing logistics strategies.
• Ensuring efficient supply chain operations,
• Maintaining accurate inventory records.
• Ensuring the availability of high-quality supplies for the hospitals.
• Ensure timely delivery of goods and services.

KEY RESPONSIBILITIES:

Responsibilities:

Logistics Planning and Coordination:

• Develop and implement logistics strategies, policies, and procedures to optimize operations.
• Coordinate with different departments to ensure timely and accurate delivery of goods and services.
• Collaborate with vendors, suppliers, and service providers to negotiate contracts and maintain effective relationships.
• Monitor logistics performance indicators and implement corrective actions as needed.
• Coordinate with transportation providers to optimize routes and schedules.

Transportation and Freight Management:

• Coordinate with transportation providers to arrange the movement of goods, ensuring timely and cost-effective delivery.
• Manage shipping documentation, including customs clearance and import/export procedures.
• Monitor transportation costs, negotiate rates, and implement measures to reduce expenses.
• Evaluate the performance of transportation providers and make recommendations for improvement.

Inventory Management:

• Conduct regular stock assessments and coordinate with procurement to ensure adequate inventory levels.
• Implement measures to optimize inventory turnover and reduce carrying costs.
• Coordinate with finance and accounting teams to ensure accurate valuation of inventory.

Warehouse or Store Management:

• Supervise the warehouse operations, including receiving, storage, and dispatching of goods.
• Develop and implement warehouse processes and procedures to maximize efficiency and minimize errors.
• Ensure proper labeling, packaging, and handling of goods to prevent damage or loss.
• Implement safety procedures and ensure compliance with health and safety regulations.

Reporting and Analysis:

• Prepare regular logistics reports, including key performance indicators, to monitor operational efficiency.
• Conduct data analysis to identify areas for improvement and implement process enhancements.
• Provide recommendations for cost-saving initiatives and operational optimization.

HIERARCHY

This role reports to the HQ Administrative Manager

KEY PERFORMANCE INDICATOR

Key Performance Indicators (KPIs) help measure your effectiveness and the success of your procurement efforts. You will be measured on the following KPIs for your role:

• On-Time Delivery
• Order Accuracy
• Inventory Turnover
• Cycle Time
• Transportation Cost
• Supplier Performance
• Customer Satisfaction
• Cost per Order
• Return Rate

EDUCATION, CERTIFICATION AND EXPERIENCE REQUIREMENTS

• Bachelor's degree in logistics, supply chain management, or a related field.
• Proven experience in logistics operations, preferably in a supervisory role.
• Sound knowledge of logistics principles, processes, and best practices.
• Familiarity with inventory management systems and warehouse operations.
• Proficiency in using logistics and supply chain management software.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Attention to detail and strong organizational skills.