Logistics Officer - Damboa at Medecins Du Monde

The Damboa Logistics Officer works under the Supervision of the Field Coordinator.

He/She supports The Field Coordinator for all support needed in the base (office and guest house) function including:

• Fleet management
• Log Assistant, Drivers and Guard supervision,
• Energy Management
• Equipment and stocks management,
• Procurement
• Project team support,
• Field activity visit,
• Monthly Logistic Reporting
• Log Team management.

Tasks and Responsibilities

• Responsible for supervising the logistic support Services in collaboration with the Base Log/Admin and Field Coordinator.
• Ensure the efficient management of resources (fleet, Assets, utilities).
• Ensure good weekly vehicle planning.
• In collaboration with the drivers and car, hire vehicles to ensure on-time repair & maintenance of the fleet vehicle.
• Ensure a perfect monitoring of fuel consumption for vehicle fleet and generator fleet.
• When the vehicle is moving for maintenance and repair, he must remove the MDM visibility and put it back when the vehicle is back at the office.
• Ensure on time repair & maintenance of Generator.
• Monitor the usage of fuel for vehicles and generators.
• Monitor local procurement of goods and services for the Base according to the MdM Procurement procedures.
• Assess the vehicle needs for a base in relation to office activities.
• Ensure the rehabilitation of premises, clinic & regular check.
• Ensure the participation of logistics in the selection of premises for projects & offices.
• Ensure that communication means are available for professional work (internet, telephone etc.).
• In collaboration with the Field Coordinator and Logistics dept, conduct the logistics assessments in the field whenever required, and provide the support to the team in the field.

Equipment and stock Management

• In collaboration with the Field Coordinator and Logistics dept, anticipation of the need for equipment for the base.
• Ensure the good usage and maintenance of MDM equipment, (cleaning, security, protection; maintenance) … each extra equipment must be insecure metallic locked metallic shelve locked, inventory doc must be stick inside the door of the shelves.
• Ensure the tracking of equipment (Physical inventories at least once every 3 months, ensure that all equipment is labelled, if not he must refer it to the IT manager).
• Update on monthly basis the asset equipment list.
• Ensure that each member of staff receives equipment as a sign of the reception of equipment and keep it update. When staff give back their equipment at the end of their contract make sure after checking the equipment state the staff sign the return of equipment form.
• Ensure that each equipment has an ID Number if not must refer to his supervisor.
• In case of any breakdown of any equipment, ensure that the following document is submitted to the Field Coordinator and IT Manager.
• Report of the breakdown with complete incident report i.e. reason for breakdown.
• With the support of the IT manager, make sure proper utilization of IT equipment (each member of staff needs to clean his laptop, not put it under water, shadow, dusty) etc.
• Be sure that each member of staff has cleaning equipment for his computer (small brush, tissue, computer spray).
• Ensure that the guard follows up the procedure of all Handset VHF is on charge every day after duty and follow the procedure of before putting on a charge, empty fully the battery then start the recharge.

Base Meeting and Report

• Participate meetings with logistics base staff or take meeting minutes for staff base meetings as required, in close collaboration with the log base
• Participate in logistics meetings and programs for the movement planning once a week,
• Participate with the Field Coordinator and Logistics dept at the monthly SITREP, each mast week of the month.
• Participate with the Field Coordinator and Logistics dept on the Logistic monthly report each end of the month (vehicle and generator fuel and maintenance follow up, Asset equipment inventory, asset inventory, purchase follow up) etc.
• Field visit report should be done in case of any clinic visit, and send it to the base Field Coordinator and Logistics dept.

Team Management

• In collaboration with the Field Coordinator and Logistics dept, adaptation of team according to the workload (including daily labor & temporary recruitments).
• Provide technical support to the team on logistics issues.
• Participate in the recruitment if needed.
• Conduct the appraisal interview for Log Assistant and drivers.
• Supervise and support Log Assistant in his duties and tasks.
• Participate in disciplinary actions.
• In collaboration with Field Coordinator and Logistics dept, identify the training needs conduct/ arrange the training for them.
• Ensure HR rules/guidelines are followed in the management of the log team.

Security and Context Follow Up

• Inform the Field Coordinator and Logistics dept on any evolution of the local context.
• Report to Field Coordinator and Logistics dept in case of any security incident.
• Implementation of emergency measures, if required, under the supervision of the Base Field Coordinator and Logistics dept.

Others

• Education: Bachelor’s degree and above
• Professional Experience 2 Years
• Establish good relationships with the different departments to have a smooth implementation of MdM project.
• Be flexible in performing his/her duties to ensure that beneficiaries are getting good quality services.
• Inform immediately the security focal point in case of any security problem.
• Perform other duties on request of the Field Coordinator and coordination team.
• English has no secrets for you! All the better, it is mandatory for this position.
• Fluency in one or more National/regional languages.