Logistics Officer at Intercommunity Development Social Organization (IDS)

Location: Maiduguri, Borno

Job Summary

• Intercommunity Development Social Organisation (IDS) has secured a grant from Save the Children International (SCI) on Education Cannot Wait (ECW) to implement in Borno. For this cause, we are recruiting a Logistics Officer, who will Under the supervision of the Program Manager, provide a comprehensive and coherent administrative support for the IDS logistics operations in Maiduguri and other field sites in Nigeria.
• The purpose of the position is to implement logistic activities regarding the projects and the base(s) of IDS, more specifically:
  • Warehouse management
  • Stock management
  • Support procurement & supply management
  • Transportation / supply different areas of intervention of IDS.

Specific Responsibilities
The responsibilities of the Logistics Officer include but are not limited to the following:

• General Logistics support
• Manage all warehousing activities of the delegation
• Manage all stocks for the delegation ensuring proper documentation and accountability
• Support procurement processes
• Support field offices with general logistics
• Ensure compliance and accountability throughout processes

Fleet management and Transport:

• Identify potential transportation company for delivery of goods to/from storehouses, to field site locations
• Draft service contracts with transportation company
• Ensure all vehicles legal documentation and procedures are updated
• Ensure that problems are reported to the logistic manager as soon as possible.
• Ensure and supervise loading/unloading operations.
• Fill all the documents needed for transportation of goods (Packing list and Waybill)
• Anticipate transportation needs and arrange shipments to IDS field sites.

Procurement:

• Identify suppliers, and collect quotations according to Line manager
• Ensure that all the needed information is filled on quotations
• Ensure a proper filing system of all procurement files and documents and constantly update the follow up tool
• Negotiate the price, delivery time and other terms with suppliers
• Ensure the quality of the purchase and the delivery deadlines
• Ensure the collected documents are compliant with the procedures: supplier stamp, signature...
• Provide invoices to the administration according to the rules of the organization
• Ensure a good communication with the program managers at all the level of the purchase process
• Report any problem with supplier to the Logistic manager
• Ensure the supply all recurrent items (Office supplies, cleaning items, drinking water,)
• Identify with the Logistic manager the new suppliers and make permanent research of new sources of supply on the benefit of the organization.

Stock Management:

• Collaboration with Logistics sector for storing of IDS goods in common storage areas
• Preparation of SRF and ROF forms for operations in common storage areas of Logistics sector

Organize the flow of merchandise:

• Take delivery of the items and check the quality & quantity
• Follow IDS stock management procedures; Put in place and update/use all relevant tools (stock cards, stock list, delivery notes, etc)
• Do regular inventories (monthly) for the different items stored within the office and activity bases (projects and logistic items), and ensure it is spread to the programs.
• Crosscheck regularly the data between deliveries from stock and programs data (donation certificates) in close relation with the program manager.
• Ensure that all items are stored in good condition and that any missing or damaged goods are reported immediately to the line manager
• Ensure proper segregation of stored goods according to donor/program
• Prepare monthly stock reports and send it timely to logistic manager.

Human Resources Management:

• Identify and mange daily workers for loading/unloading, transportation operations on sites of IDS intervention.
• Prepare and follow up payment forms for daily workers payment after completing of works.

Reporting:

• Provide the line manager a monthly Stock report
• Immediate feedback in case of incident in and around our working area to the line Manager.

Requirements
To qualify as an advocate for every child you will have:

• Master's Degree or higher Education in Education or Economics, Psychology, Sociology or other Social Science field required.
• A minimum of 4 years of relevant professional work experience in programme planning, management, and/or research in Education at the national and international level, some of which in a developing country and in an emergency, context is required.
• Fluency in written and spoken English is required. Knowledge of Local language (Kanuri, Baburu and Hausa) is an asset.

The functional competencies required for this post are:

• Relating and networking
• Applying technical expertise
• Analyzing
• Formulating strategies and concepts
• Planning and organizing
• Leading and Supervising.

For every Child, you demonstrate:

• IDS values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

Core Values:

• Commitment;
• Diversity and inclusion;
• Integrity.