Nutrition Officer at International Rescue Committee (IRC)

Job Overview/Summary

Under the supervision of the Nutrition Manager, the Nutrition Officer will be responsible for the Nutrition project in all Local Government of implementations and is expected to ensure integrity, high-level transparency, and commitment in the implementation of the project. He or she is responsible for overseeing all nutrition activities for IRC-supported OTPs in assigned LGA in Borno state. The Nutrition Officer will oversee and supervise supported SMOH OTPs staff/CHVs and report to the Nutrition Manager

Major Responsibilities

Program Management, Technical Quality, and Strategy

Nutrition program management:

• Support planning and implementing of the project activities and outputs at the field level to ensure the project achieves its objective of improving access to quality Nutrition services
• The Nutrition Officer will be reviewing all the technical reports from the Implementing LGAs.
• Track the performance of the project activities and targets against the expected results and advise on the implementation process to ensure the project is progressing towards attaining its targets in each LGA.
• Conduct periodic analysis of the progress of the project at the LGA level and promote learning and sharing of best practices and lessons learned through documentation
• Identifying program gaps in the supported OTP services with immediate solutions for further necessary steps to address those gaps.
• Provide capacity building and on-the-job coaching to Facility staff in CMAM services including IYCF best practices in supported facilities.
• Oversee the implementation of quality Nutrition program activities at all IRC-supported health facilities in the targeted areas
• Design and lead assessments to ensure the voices of women and girls inform Nutrition program design
• Support proper Nutrition data collection and recording in the IRC-supported OTP units and support the compilation of data and generation of quality Nutrition reports on a regular and timely manner;
• In line with the communication strategies of the consortium, ensure visibility of the project and project strategies at the field level
• Support the collection of stories and photographs that demonstrate the positive impact of the project.
• Monitor the performance of each supported OTP facility with regular visits to the field where CMAM is being implemented.
• Track work plan progress and participate in the review meetings with LGAs of implementation.
• Act as liaison between the IRC, LGA, and other implementing partners in the assigned LGA.
• Create an enabling environment to promote information sharing, partnerships and cordial relationship between community, government structures and target communities where the project works
• Foster inter-program linkages, exchange information and experiences and contribute actively to protection and disaster risk reduction mainstreaming in the Nutrition program.
• Collaborate with other relevant sectors, especially Environmental Health, as well as Health, Women Protection & Empowerment, and Child Protection to ensure holistic service package is available in response to the needs
• Participate in the development of nutrition sector proposals, including budgets and following up on their effective implementation.
• Develop nutrition sector work plans for all the IRC nutrition grants assigned to him/her by the nutrition coordinator. Supervise and coordinate the implementation and monitoring of nutrition project activities in line with proposal targets and work plan timelines.
• Coordinate routine project reporting, including mid-term and end of grant reports to the donor.
• Conduct nutritional surveillance in the program sites, including host community and internally displaced persons (IDPs)based on agreed methodologies including surveys, process monitoring, SMART, LQAS, SQUEAC and other rapid methods.
• Work with the field-based nutrition staff and community health Volunteers to establish, implement and monitor community-based management of acute malnutrition activities, coupled with patient follow up, referrals and education for their better management at community level.
• Coordinate with other IRC departments and implementing partners to develop training curricula and implementation plans for community Health Volunteers (CHV’s).
• Assist in response and management of any nutrition emergencies e.g., acute food shortages and participate in the development of disaster preparedness systems.
• Promote mother infant and young child feeding best practices in various health facilities.
• Oversee implementation and integration of comprehensive growth monitoring program/Mass MUAC screenings at community level and report accordingly.
• Participate actively in execution of operational research and Documentation of Best Nutrition practices in various health facilities/Outreach sites if need be.
• Participate actively in planned program Rapid Nutrition assessment, nutrition surveys and KAP Assessments.
• Monitoring and supervising both IRC and MOH staff seconded to IRC to ensure work is performed efficiently.
• Routinely monitor staff performance according to their job description and provide written feedback in a timely manner.
• Oversee continuous training programs for the nutrition staff as well as organizing trainings with consultants as per the annual work-plan & budget.
• Review personnel issues and concerns of nutrition staff and assist with determining and implementing solutions.
• Participate in the recruitment of nutrition staff as appropriate.
• Participate in the development of proposals, budgets and concept notes in coordination with the Nutrition Coordinator, DDP, Grants team, and HQ Technical Unit
• Monitor the purchase and use of materials, equipment and supplies
• Monitor and evaluate appropriate implementation of projects against program objectives and IRC’s Program Framework.
• Identify opportunities for program development.
• Directly supervise other Nutrition staff.

Monitoring and evaluation of the project

• Maintain documentation/filing: Ensure all relevant project documents are clearly located both in hard and soft copy.
• Data collection and analysis: Ensure that implementation includes data collection that answers all the project indicators.
• Track the progress of the project on a monthly and quarterly basis.
• Reporting against set targets/indicators: Prepare monthly/quarterly project reports that answer all the set project targets and indicators.
• Prepare weekly, monthly, quarterly and annual reports and ensure timely submission as per the reporting schedule (You can remove this if captured in another part of the JD)
• Work with the Monitoring and evaluation team and Nutrition Manager to carry out the project

ANY OTHER ACTIVITY ASSIGNED BY THE SUPERVISOR

Program Development

• Contribute to design, planning, and drafting new proposals.
• Contribute to donors’ reporting whenever necessary.
• In collaboration with Nutrition Managers, develop an expenditure plan, review budget vs. actual expenditure for Nutrition grants on a monthly basis and take necessary actions;
• Ensuring budgets are used appropriately and efficiently and spending is in line with the IRC financial procedures and donor requirements;
• Ensure data collection, data compilation, timely preparation and submission of all internal reports including weekly and other associated monthly, quarterly, donor and special reports;

Staff Performance Management, Learning & Development:

Required for all positions with supervisory responsibility, if special considerations are needed (e.g. remote management), make this additive to the base language here.

• Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
• Develop and implement remote management capacity building approaches to build the strengths of the team in Syria.
• Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Approve and manage all time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews..
• Hold high-quality meetings with each direct report on a regular and predictable basis, at least monthly.
• Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team and providing guidance on career paths.
• As required identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Look for opportunities to support staff in their career growth, where appropriate. As part of succession plan and nationalization goals, identify, train and develop capability and capacity of national staff to successfully transition role and responsibilities, by the end of assignment.
• Adhere to and act in accordance with the IRC Global HR Policies and Procedures, and communicates through word and example a high standard of compliance with all applicable policies and regulations.

Research, Learning, and Analysis

Monitoring Nutrition program implementation:

• Monitor project implementation and provide on spot support to field teams and propose modifications as necessary;
• Ensure regular health program data analysis and review, take follow up action on project implementation and prepare relevant action reports;
• Supervise and provide technical oversight in the interpretation of data for improved programming and implementation;
• Monitor and promote integrated programming in a way that increases overall impact of Nutrition program at the community level.

Coordination & Representation

• Represent the program to Local government representatives, partner agencies, etc. as required.
• In coordination with the Nutrition Manager actively develop and maintain effective working relationships with key stakeholders with government actors, international and local NGOs, and other relevant actors.
• Attend all relevant meetings in relation to the Nutrition program as may be required and feed in the IRC priorities during meetings.
• Facilitate field visits for internal and external stakeholders, when required.

Qualifications

Education: 

• Health professional (Nutrition and dietetics, MD, RN or Diploma in Nursing) with strong Nutrition background.
• A strong computer skills with knowledge on Monitoring and Evaluation
• A mature person of high professional discipline and moral integrity, able to work independently and under stress as the situation may dictate.

Work Experience:

• At least 3 years’ experience in managing and implementing programs.
• Able to lead a team and experience in staff management.
• Experience in outbreak response interventions
• Ability to work with displaced communities with diverse cultural and ethnic backgrounds.
• Experience in donor report writing and proposal development
• Have experience in general management including financial and budget management, HR and logistics management

Demonstrated Technical Skills:

• Background in situation analysis, health assessments M&E and program implementation.
• Demonstrated Managerial/Leadership Competencies:
• Skills and experience of remote management
• Flexible, diplomatic and have ability and willingness live and work under pressure of workloads