Office Administrator at African Silent Heroes Foundation

As an Administrator, you will be strategically responsible for the following tasks; Strategic relations with institutional donors and private foundations; The organization's global advocacy and policy work/Projects and Legal/Regulatory compliance

Responsibilities:

The duties and responsibilities of the Office Administrator include providing administrative support to ensure efficient operation of the office. Support in Operations and Public Outreach through a variety of tasks related to organisation/communication and contributing to the development of new activities.

• Assist with the day-to-day operations of the office and timely execution of projects and programs. Organize, research and deliver on delegated activities
• Prepare and organize financial documents, assist in bill management and external audit compliance.
• Coordinate and liaise with immediate superiors – assist with meeting planning, communications, and minute taking
• Assist with the onboarding and installation of new staff members including personnel related matters.
• Support file and record keeping, routine correspondence and manage office inventory.
• Logistics and procurement lead, facilitate compliance
• Develop and maintain electronic and manual filling systems and procedures.
• Provide logistical and other support for internal and external events, visits, contacts, and services
• Coordinate and produce content for web site and newsletter, linking to outreach and campaign objectives across departments as needed.
• Administer online donation page and donor databases (iRaiser, Stripe, PayPal)
• Device and Support the team with fundraising and outreach strategies/efforts
• Other additional administration, finance and communications tasks, as requested by the founder

Qualifications:

• Bachelor’s degree in a relevant field from a recognized academic institution or equivalent experience
• At least 4 years of Solid office administration experience preferably in a Nongovernmental organization;
• Superior attention to detail and organizational skills;
• Ability to work with tight deadlines and deliver results with limited supervision;
• Ability to function under pressure and to handle multiple tasks simultaneously;
• Excellent computer skills, including proficiency in Word, Excel, PowerPoint, Mailchimp.
• Self-motivated and with a positive attitude;
• Flexible, innovative and effective in working collaboratively as part of a multicultural team.

Desirable Characteristics:

• Previous experience with or knowledge of NGO start-up, fundraising and project execution.
• Previous experience working with an international organization