Personal Assistant to an Executive Director at a Reputable Company

Position Overview:

We are looking for an organized and proactive Personal Assistant to support an Executive Director of a talent management agency. This role requires a candidate who can efficiently manage schedules, bookings, and communications while handling a variety of tasks with precision and confidentiality. The ideal candidate will be tech-savvy, personable, and capable of managing social media accounts and production logistics.

Key Responsibilities:-

•  Schedule Management: Handle schedules for shoots, production, and all bookings, including hotel rooms, apartments, and flights.
• Communication: Reach out to cast and crew for production needs, answer calls, and respond to emails on behalf of the Executive Director.
• Meeting Support: Stand in executive meetings, take notes for marketing briefs, and ensure follow-up on action items.
• Euipment Coordination: Confirm and manage company’s euipment rentals.
• Itinerary Management: Oversee the weekly and monthly itinerary of the Executive Director.
• Social Media Management:  Manage the Executive Director’s social media accounts, including content creation and engagement.
• Talent Scouting: Scout for set reuirements such as stylists and makeup artists, and make necessary arrangements.
• Travel Coordination: Arrange detailed travel itineraries, ensuring seamless travel experiences.

Qualifications:

• Educational Reuirement: Must be a graduate
• Preferred Gender: Female.
• Age Range: 21-26 years old.
• Language Skills: Must speak good English and Yoruba.
• Interpersonal Skills: Must be able to engage people in conversations, be personable yet firm, and have an amazing personality.
• Appearance: Must be beautiful and neat.
• Travel Availability: Must be available to travel globally.
• Technical Skills: Must be tech-savvy, capable of managing social media accounts, and basic graphic design and editing skills are an added advantage.
• Driving Skills: Being able to drive is an added advantage.

Personality Traits:

• Sociable: Must be a social person with an engaging personality.
• People-Oriented: Must be a people’s person but stern when necessary.
• Proactive: Must be able to take initiative and work independently.

Benefits:

• Accommodation: Will be provided.
• Healthcare: Health Maintenance Organization (HMO) after the probation period.
• Salary: Monthly salary ranging from 100k to 150k.
• Bonuses: Periodic bonuses based on performance.